Accountants Assistant

An opportunity for an Accounts Assistant has become available in Cambridge with a leading utility contractor.
This is a temporary / contract role and the appointed candidate will be able to hit the ground running in assisting with accounting duties using Sage 200 for payroll administration.

Main Duties and Responsibilities

• Timesheets and Expenses
• Assist employees with timesheet queries.
• Check expenses and receipts to ensure they’re accurately recorded and the supporting documentation is
• adequate i.e., VAT invoice where applicable.
• Ensure that expenses comply with HMRC legislation and raise any queries with the Financial Controller in a
• timely manner.
• Monitor mileage and expenses claim forms.
• Purchase Ledger
• Recording suppliers’ invoices.
• Assigning invoices to purchase orders on ZTA.
• Reconciling supplier’s statements.
• Processing payments to suppliers.
• Raising purchase orders on ZTA for assets.
• Issuing and recording CAPEX forms.
• Credit cards - same as expenses claims form processes.
• Sales Ledger
• Receiving and processing customer sales orders.
• Raising invoices.
• Assisting managers with invoicing requests.
• Credit control.
• Banking
• Banking of cheques where required.
• Recording bank transactions.
• Reconciliation of bank statements.
• Role Description
• Payroll
• Processing weekly payroll.
• Reconciling weekly payroll with timesheet database payment record. Processing monthly payroll. Processing pension contributions and payments.
• Processing NI and PAYE payment.
• Additional Administration
• Assist the Financial Controller and Head of Finance with any other duties where required.
• Management of the finance, suppliers and payroll email accounts, taking action as required.
• Maintaining ICOS and assets spreadsheets.
• Managing some control accounts.
• Note: The responsibilities of this role will normally include all duties described in this role description; however,
• additional or different duties may be required from time to time.
• It is the responsibility of all employees to complete their work in a safe manner and in line with company policies,
• procedures, and values.
• Person Profile

Knowledge, Skills and Experience

• AAT level 2 and above.
• Proficient in spreadsheets, databases, MS Office and financial software applications.
• Attention to detail and the ability to identify data patterns.
• Good organisational skills.
• Excellent time management ability.
• Ability to multitask and meet tight deadlines.
• Interpersonal and Communication Skills
• Excellent interpersonal skills.
• Excellent customer (internal and external) service approach.
• Good communication (verbal and written).
• Ability to respond to unforeseen events and act promptly.
• Ability to work autonomously and as part of a team.
• Analysis and Problem Solving
• Identification of errors.