Job Title: Facilities/Stock Coordinator Location: Stoke-on-Trent Salary: Competitive Our client is currently seeking a Facilities/Stock Coordinator to join their team and play a vital role in ensuring the efficient operation of their facilities and stock management processes. Responsibilities: Oversee inventory levels of supplies, equipment, and materialsRegularly check stock levels and reorder as necessary to prevent shortagesEnsure accuracy and completeness of paperwork when ordering stockMaintain and update stock information on the Configuration Management Database (CMDB) for efficient trackingCompare received items against orders to verify accuracy and address discrepancies promptlyPerform essential repairs and maintenance tasks such as plumbing, electrical work, carpentry, and paintingConduct routine inspections of facilities to identify maintenance needs and address issues promptlyCoordinate with specialised contractors for more complex repairs or projects as neededWelcome visitors and direct inquiries to the appropriate departments or individualsManage incoming and outgoing mail, including sorting, distribution, and organisationSchedule appointments, meetings, and conference room bookings efficientlyAssist in organising events, meetings, and conferences, ensuring necessary supplies are availableProvide administrative support such as data entry, filing, and document preparationAid in office moves, furniture arrangement, and space planning as requiredEnsure compliance with health and safety regulations within the workplaceMonitor security systems and procedures to safeguard the premises and its occupantsAct as a point of contact during emergencies and coordinate responses effectivelyProvide courteous and professional assistance to employees, visitors, and clientsAddress and resolve facility-related issues or concerns promptly to maintain a positive working environmentMaintain accurate records pertaining to stock levels, orders, and expenses to facilitate informed decision-makingGenerate reports and documentation as necessary for management or regulatory purposesIdentify opportunities for enhancing stock control processes and procedures to optimise efficiency and minimise costsImplement improvements to streamline inventory management practices and enhance overall operations Education And Experience Requirements: Experience in facilities management, maintenance, or a related fieldExperience with stock control, inventory management, and/or purchasingExperience in customer service is advantageousProficiency in basic maintenance tasks such as plumbing, electrical work, carpentry, and paintingFamiliarity with inventory management software or systems for tracking stock levels and ordersStrong communication skills, both verbal and written, for interacting with colleagues, visitors, and external vendorsExcellent organisational skills and attention to detail for managing multiple tasks and priorities effectivelyProblem-solving skills to identify issues and find practical solutionsAbility to work independently with minimal supervision as well as collaboratively within a teamFlexibility and adaptability to respond to changing priorities and handle unexpected situationsProfessionalism and a positive attitude in providing customer service and representing the organisation **Our client is an equal opportunities employer and does not discriminate based on age, sex, colour, religion, race, disability, or sexual orientation**
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