Commercial Property Assistant/Paralegal

PARALEGAL / LEGAL ASSISTANT

COMMERCIAL PROPERTY DEPARTMENT

SALARY NEGOTIABLE DEPENDING UPON EXPERIENCE

Responsible to: Head of Commercial Property

Skills, knowledge and experience required:

• Experience of working in a Commercial Property team (min. 1 year)

• Audio typing - 60+ words per minute

• Good working knowledge of Microsoft Office software

• High standard of English grammar and spelling

• Excellent attention to detail

• General administration/office skills

• Strong telephone skills

• Ability to communicate clearly and effectively in English

• Time management skills

• Good knowledge of the commercial property processes

• Good understanding of commercial property terminology

• A friendly and approachable nature with an enthusiastic approach to the job

• Ability to prioritise own workload

• Ability to work as part of a team

• Excellent written and verbal communication skills

• Ability to deal sensitively with clients

• Confident meeting with clients and speaking to clients and other third parties

• Experience of using office equipment, e.g. photocopiers, scanners, fax machines

• Filing experience

• Diary management

• Knowledge of forms/layouts used in legal documentation

• Ability to work under pressure and to deadlines

• Experience in handling the administrative side of commercial property transactions

General responsibilities:

Tasks: Commercial Property Fee Earners Other fee earners as required.

• Answering the telephone/taking messages

• Dealing with clients and other people calling at the office

• Progressing cases as requested by the fee earner

• Opening and closing matters using LEAP software

• Dealing with compliance matters (AML searches, etc.)

• Making appointments

• Attending clients

• Liaising with third parties

• Producing completion statements and drawing up bills

• Dealing with post completion matters and dealing with Land Registry

• General Paralegal tasks in relation to individual file management:

• Word processing

• Sending and receiving e-mails, Filing, Photocopying

• Linking incoming post to appropriate case files

• Ensuring outgoing post/DX is taken to reception for dispatch

•Liaising with court staff and other third parties as required

• Reception cover, as required

IF YOU ARE INTERESTED IN THIS POSITION PLEASE SUBMIT YOUR CV TO TANYA BROWN AT BROWNS RECRUITMENT GROUP AS DIRECTED.