Office Administrator

Job Type : Office Administrator - Permanent

Shift : Monday to Friday

Hours : 8am until 4pm (half hour for lunch)

Benefits :

- Company Pension Scheme

- 23 days holiday plus bank holidays

- Option to join our Private health scheme

Description:

We are local Mechanical plumbing & heating contractor based in Reading.

We are seeking a competent individual who has initiative and a strong Customer focussed mind-set - with a minimum of 5 years’ experience.

This is a new role within the organisation due to expansion of the services we provide - specifically reactive maintenance and servicing. Currently we have 6 office staff and 12 field staff.

Your main duties would be, but are not limited to:-

* Assisting our project managers with putting together costs for their projects/tenders

You would build a strong relationship with local merchants and sub-contractors to seek their most competitive cost for materials/specialist services.

* Seek costs for smaller re-active jobs to assist the Service Team. Whether this be on-line or using our branch based merchants.

* Prepare and submit quotations for the smaller re-active jobs, with the supervision of our office team.

* Raise purchase orders

* Assist in calender scheduling for our engineers

* Monitor Staff Training and ensure no one’s accreditations expire. (including Asbestos Awareness, Manual Handling etc)

* Review Sub-Contractor Insurances, making sure their Insurances are in date and we have a record of policy on file.

* Monitor progress of jobs, and ensure completed jobs are sent to Invoicing.

Essential Skills required:

* To be able to Multi-task and work under pressure

* An excellent team player

* Attention to detail

* Customer focussed

* Confidence to work independently using own initiative.

* Competent with MicroSoft Office

* A good knowledge of Health & Safety would be advantageous