HR / Office Manager

Thermoteknix, a growing but well-established company based in North Cambridge, is looking to recruit an HR / Office Manager. This is a varied and challenging role and the successful application will be based at our Head Office in Waterbeach, just north of Cambridge.

Thermoteknix is an award-winning innovator and manufacturer of night vision and thermal imaging equipment for industrial applications, defence, security and law enforcement. Celebrating more than 40 years of business success, the company continues to expand alongside demand for its award-winning and ground-breaking technology.

The Role

We are now looking for an HR/Office Manager to look after the day to day running of the office. Duties include, but are not limited to:

HR Management/Recruitment

• Acting as a first point of contact for any HR queries from members of staff.
• Attending/minuting meetings with senior managers, including performance management processes.
• Co-ordinating staff appraisals working closely with senior managers.
• Day-to-day oversight of company workforce, including: administering staff annual leave, administering the staff flexi-time system. and liasing with staff on the company pension scheme and administering the benefits programme.
• Ensuring all staff induction/training records are kept up to date.
• Maintaining/updating job descriptions for current vacancies.
• Ensuring jobs are advertised on company website, job boards and listed with agencies.
• Liaising with recruitment agencies, candidates and managers to organise interviews.
• On-boarding for new members of staff, including organising background checks, creating new-joiner packs, and arranging inductions.
• Supporting the Managing Director with organising meetings/diary management and internal administration.

Office Manager

• Day to day running of the office ensuring it is kept of a high standard.
• Liaising with building maintenance suppliers (cleaners, CCTV/security, gardeners etc).
• Administration for company car fleet.
• Managing insurance policies and liaising with brokers for annual insurance renewals.
• Answering/screening calls via the switchboard.
• Organising office/stationery supplies and arranging the weekly food delivery for staff/visitor refreshments.
• Maintaining personnel lists including staff whereabouts list, internal telephone lists, staff photo board, and staff parking spaces.
• Organising internal and external meetings and organising/providing refreshments and working lunches as and when required.
• Organising/overseeing summer and Christmas company events.

Required Skills

• Previous HR and recruitment experience is essential.
• CIPD qualification desirable (or equivalent).
• This is a varied and challenging role so the ability to prioritise is essential.
• Excellent written and verbal communication skills.
• Organised with attention to detail.
• Flexible team player, willing to adapt to changes.
• Ability to maintain confidentiality of information related to the company and its employees.

WE ARE ONLY ABLE TO CONSIDER CANDIDATES WHO HAVE THE RIGHT TO WORK IN THE UK