PA & Team Administrator - Development Viability Team

An exciting opportunity to join our Development Viability Team as a PA/Team Administrator on a Full Time, Permanent Basis.

Role Overview :

To support a team of Development Surveyors (currently 9, ranging from Graduate to Director).

The successful candidate will be a good team player, with strong organisational and communication skills with the ability to work under pressure and a willingness to learn. Good Excel, PowerPoint and Word skills a prerequisite.

They will have previous secretarial/PA experience and be able to work in a busy environment. The candidate will also need to show initiative, be self motivated, efficient and reliable. 

Key Responsibilities : 

• Provide full PA and secretarial support to all members of the team, with primary focus to lead Director.
• Organising and completing fee invoices on a monthly basis and processing supplier invoices.
• Setting up new instructions, including conflict of interest and correspondence with clients.
• Co-ordination of annual audit information, leading requirements for internal and external audit and undertaking compliance for the team.
• Updating and/or formatting schedules, spreadsheets, presentations, marketing and sales reports, pitches, CV’s correspondence and client job folders
• Process expense claims on behalf of Directors
• Management of Client Relationship Management database
• Organisation of internal / external events
• Liaising with other teams support to share best practice by attending administrative meetings.
• Extensive diary management, including scheduling internal and external meetings
• Organising travel, including accommodation and itineraries
• Maintain a high level of professionalism when dealing with clients, applicants and colleagues.
• Intermediate to advanced knowledge of Word/Excel/PowerPoint/Outlook essential
• Team coordination - set up and welcome graduates / new joiners.
• Handling telephone calls, messages and covering phones
• Management of file archive.
• Develop and maintain active communication both within your team, the administrative team and other teams within London Residential Development.

Key Skills : 

• Fast and accurate typing
• Excellent communicator and telephone manner
• Excellent time management skills and attention to detail
• Good team player but also able to work on their own and use their own initiative
• Excellent organisational skills
• Ability to work under pressure
• Candidates to complete an online skills test
• Intermediate Advanced Microsoft Office knowledge incl. PowerPoint

Find out more about Savills offer

Recruitment agencies

Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.

Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.