Payroll and Billings Officer

Job Description:

Reporting to the Group Finance Manager, the Group Payroll and Billings Officer plays a crucial role in managing payroll and invoicing processes. Responsibilities include:

Group Contractor Payroll and Client Invoicing:

• Processing UK & International timesheets and contractor invoices.
• Ensuring timesheets are approved in accordance with client formats and portal requirements.
• Verifying contractor timesheets against submissions on the system.
• Processing contractor invoices in a timely manner according to payment requirements.
• Generating and sending client invoices promptly and following client billing requirements.
• Processing contractor payments through various methods and ensuring timely payments with confirmation sent.
• Handling remittance advices and generating payments on banking platforms.
• Maintaining and updating candidate bank details in accounting software and banking systems.

Contractor Reporting:

• Producing contractor payment and status reports monthly.
• Assisting management accountants with Gross Profit report generation and queries.
• Reconciling contractor payments against bank transactions.
• Updating systems with payments made for accurate records.
• Producing missing timesheet reports and distributing to sales consultants.

Managing Accounts Inbox:

• Reviewing shared accounts inbox, processing timesheets, expense claims, and contractor invoices.
• Organizing emails and distributing them to the correct team.
• Responding to emails and queries, maintaining communication with sales consultants and candidates.
• Liaising with credit control or legal teams to resolve client invoicing queries.

Other Responsibilities:

• Sending contractor emails with pay run dates and guides.
• Filing, handling late payruns, and assisting with ad-hoc duties.
• Assisting the team with additional tasks as required.

Requirements:

• Previous experience in payroll and invoicing, preferably in a similar role.
• Strong attention to detail and ability to work accurately under pressure.
• Excellent communication skills and ability to liaise with various stakeholders.
• Proficiency in accounting software and banking platforms.
• Ability to manage multiple tasks and prioritize effectively.