Personal Assistant
PERSONAL ASSISTANT
TUNBRIDGE WELLS
SALARY £25,000 - £28,000 depending on experience.
Role requirements
- Partner’s diary management; viewing and managing partner’s diary; arranging appointments, travel, bookings etc
- Liaising with clients/their families; third parties in respect of all client related matters; taking messages; checking email inbox and picking up all urgent matters for the partner’s attention
- Assisting the partner, where necessary, with admin tasks including passing partner’s instructions to third parties/paralegals
- Dealing with confidential management related communications when appropriate
- Preparing documents in Excel, PowerPoint, Word
- Dealing with incoming hard copy correspondence and ensuring all items have been scanned to the system or brought to the partner’s attention wherever necessary
- Client and matter opening and ensuring ID and TOB’s and all follow up actions are completed after client meetings
- Collating case lists, monthly WIP and billing information for supervision and WIP review meetings
- Ensuring partner completes monthly file reviews for Lexcel purposes
- Ensuring partner has updated all time recordings to the system on a weekly basis
- Managing the partner’s email inbox
- Dealing with partner instructions regarding all file and client compliance-related matters
- Booking external training for partners
- Submitting expenses for partner
- Updating CPD records for partner
25 days annual leave plus bank holidays
9am - 5pm however there is flexibility on this (some of the office work 08:30-4:30)
Required skills
- Admin
- Billing
- Bookings
- CPD
- Expenses
- Law Firm
- PowerPoint
- Secretarial Support
- Solicitors
- Lexcel
Reference: 51730561
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