School Premises Manager

We are recruiting for a Permanent Premises Manager for our client in Slough.

Job Purpose

To provide a property management and security service to the academy. To work with the Estates Manager to plan, coordinate implement inspection, maintenance, statutory compliance and repairs to the Academy Building and Grounds. Implementing centrally procured contracts. Manage the premises staff, inclusive of cleaners and liaise with Contractors to ensure that the highest standards of Service Delivery are maintained. To be responsible for the Health and Safety of the Site and ensure the security of the premises. Maintain any machinery or plant within the school. Maintain the internal and external fabric of the premises as a safe and secure working environment.

The post is for 36 hours per week, there is flexibility on how the hours are spread across the day with the working day potentially starting at 06.45am and ending at 6.30pm. Some out-of-hours or additional working hours may be required and extra hours are negotiable for the right candidates.

Main Duties and Responsibilities

• To Co-ordinate and implement routine inspections and repairs of the School buildings, equipment and external environment, including annual, monthly, weekly and daily inspections.
• To advise on a rolling programme of redecoration/refurbishment
• Investigate reported site issues, provide possible solutions and initiate repair / maintenance, discussing with the Principal/ESTATES MANAGER if appropriate.
• To order and supervise repairs and act as project manager for small maintenance contracts and improvement schemes, ensuring best value for money is received
• To assist the Estates Manager/Principal to prepare documentation for tenders or specifications of small to medium projects
• Inspect outside internal and external fabric of the school including equipment and report and/or repair defects as appropriate.
• Agree a system with the Estates Manager for window cleaning arrangements 
• Manage, supervise and monitor any facility or building contractors undertaking work on the school’s premises. Ensure that any issues with contractors are promptly followed up.
• Attend the Academy Council meetings, reporting on buildings, maintenance and health and safety issues.
• To be aware of all out of hour’s activities at the academy and arrange for the opening, closing, heating and availability of equipment as necessary for the smooth operation of both school functions and outside lettings.
• Manage the external grounds contractors, ensuring that they are maintained to the required standard and making recommendations for improvement to the Principal/Estates Manager.
• To manage and monitor the performance of the cleaning staff, conducting inspections to ensure a clean, tidy and well maintained environment.
• Plan and allocate work for the Premises Assistant.
• Induct and instruct the Premises Assistant and cleaners. Ensure they are conversant with their duties and the standards of work expected of them, providing appropriate on-the-job training as required.
• Manage the hiring/letting of the premises in consultation with the Estates Manager and to discuss with the Estates Manager and arrange within budget for day-to-day repairs to be carried out to the required standard.
• To organise cleaning materials and equipment orders and ensure their correct maintenance and storage. Conducting COSHH Risk Assessments.