Team Assistant - Hybrid role

My client is a boutique Investment company based in Mayfair now looking for a Team Assistant to work for their busy and dynamic team

The role is essentially supporting three directors in an investment management company with all administration tasks including letters, mail merges, spreadsheets and some client contact.

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative assistance to the team, including managing calendars, scheduling meetings, and organizing travel arrangements.
• Document Management: Prepare and format reports, presentations, and other documentation, ensuring accuracy and adherence to company standards.
• Communication: Act as a point of contact for internal and external stakeholders, handling phone calls, emails, and inquiries with professionalism and efficiency.
• Data Management: Maintain accurate and up-to-date records, databases, and filing systems, ensuring information is readily accessible for the team.
• Meeting Coordination: Arrange and coordinate team meetings, conferences, and events, handling logistics, catering, and equipment requirements.
• Project Support: Assist with various projects, conducting research, compiling data, and providing general project support as needed.

Qualifications and Skills:

• Proven experience as an administrative assistant, team assistant, or similar role
• Excellent organizational skills, with the ability to manage multiple priorities and meet deadlines effectively.
• Strong attention to detail, ensuring accuracy in document preparation and data management.
• Exceptional communication skills, both written and verbal, enabling professional interactions with various stakeholders.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
• Self-motivated and proactive, with the ability to work independently and as part of a team.
• A positive and adaptable mindset, thriving in a fast-paced and dynamic environment.
• A professional demeanor, maintaining confidentiality and exercising discretion when handling sensitive information.
• Appreciate importance of client confidentiality
• Time management
• Communication skills, especially with clients
• Organised and detail oriented
• Accuracy
• Computer skills including word, mail merge and excel
• Good telephone manner
• Ability to work in a small team and on their own

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