Average Events Assistant salary in City of London

About the role General Administration department strategy is to deliver excellent general administrative services to the whole Bank covering different functions including project management, facilities, logistic and events, admin and central filing, systems, commercial property and security operations, residential and commercial property management. As an Assistant - Events, you will be responsible for planning and organising all events and VIP functions. You will assist in project planning and ensure that pre-established work scope, study protocol, and regulatory requirements are followed. This is a 12 months fixed term contract position. Key responsibilities Plan and organise all events from concept to completion, ensuring all events operate smoothly and efficientlyPrepare all events documentation, schedules, and assignmentsComplete interviews to know the functions and business process of the eventsProvide logistics support for all eventsPrepare correspondence (external and internal) such as letters, reports, agendas, newsletters, meeting materials and minutesWrite and translate documents in both English and ChineseControl budget for the events and verify invoicesFile accurate and up-to-date records for all eventsMaximise event feedback rate and collate the information to establish speaker scores, speaker feedback, sponsor feedback and scope for future event improvementsMaintain excellent communication with other teams within the department and allocate work in accordance with the specific requirements from different departments Requirements Degree educated in Banking, Information Management or other equivalentRelevant experience in General AdministrationKnowledge of administration and clerical policy proceduresExcellent report writing skillsDetail orientedAble to work in a fast paced environmentProficient in MS Office (Word, Excel, PowerPoint)Team player who is able to work independentlyExcellent English and Mandarin communication skills

We are looking for an enthusiastic and creative Events Coordinator to play a vital role in developing and delivering a range of in-person and virtual events that tackle climate issues, providing networking opportunities for professionals across the environment sector. As Events Coordinator you will provide administrative and operational support to the Events Team in the successful development and delivery of the program of events. You are highly organised, proactive, tech-savvy individual with a proven track record in events co-ordination and are eager to contribute to creating a dynamic, supportive environment by sharing your knowledge and experience whilst taking support from others on your own personal and professional development. Key responsibilities: Development & Delivery: Support the development and delivery of conferences and events, which take place both in person and virtuallyProvide support to those accessing the online portals (registration; exhibitor; speaker) and the CRM (CVent and Civi)Assist with all events queries, including questions about registration, accommodation, programme, etcSupport the team in maintaining performance against timelines, and budgetsProcess invoices and contracts, track sales, and chase paymentsWork with the team to coordinate and plan AV, dietary and accessibility requirements, catering, etc, as requiredProvide the team with general event support, as neededCoordinate and participate in regular meetings with event partners and committeesAttend all assigned events (in person and online), and undertake allocated tasks with enthusiasm Sponsor & Exhibitor Support Support our outsourced event partners in providing sponsor and exhibitor deliverablesHelp maintain and update exhibitor pages on the various events websites Speaker & Attendee Support Liaise with speakers: update the schedule; draft and send speaker comms; collate speaker bios; draft moderator notes; coordinate travel arrangements, etcAssist with delegate registration and respond to queries Event Marketing & Engagement Enhance audience engagement using interactive event toolsMaintain and update event webpages and develop event materialsParticipate in ongoing monitoring and evaluation of the success of each event Person specification: Experience organising successful events, exhibitions and conferences (100 to 2000+ delegates)Experience of successfully managing online portals (i.e. registration systems, CRM systems, etc)Proficient in Word, PowerPoint, and particularly ExcelStrong interpersonal and diplomatic skillsAbility to work independently and as part of a collaborative teamExperience engaging with a diverse range of stakeholdersAn enthusiasm for events communications and marketingCapable of remaining calm under pressure and working to deadlinesExcellent written and spoken English

My client, a corporate Conference and Events based organisation, seek a Senior Event Manager to join their expanding team in one of their busiest divisions. This role will manage people, drive process improvements and oversee event planning of conferences in a variety of professional industries. We are looking for someone who is a passionate leader, is proactive, a great communicator and will ensure deadlines and budgets are managed efficiently. You must work well under pressure and have the ability to prioritise responsibilities and drive improvements across people, processes and products. Key Responsibilities: People Management Leadership & Team Development:Provide strong direction, set clear goals, and foster a high-performance, collaborative culture through coaching, feedback, and professional development.Empowerment & Decision-Making:Encourage team autonomy, delegate tasks effectively, and support independent decision-making while ensuring successful outcomes.Performance & Recognition: Conduct evaluations, offer constructive feedback, and recognize achievements to motivate and develop team members.Communication:Address team issues proactively, promoting open dialogue and collaboration to maintain a positive work environment. Event Management Event logistics: Oversee team event planning and execution, ensuring tasks, deadlines, and objectives are met while maintaining high customer satisfaction.Budget & Cost Management: Monitor event budgets to ensure cost-effectiveness, financial adherence, and maximum ROI.Vendor & Logistics Coordination: Supervise relationships with suppliers and vendors, ensuring smooth execution of logistics with venues, catering, and audio visual.Risk & Performance Management: Oversee risk mitigation, proactively addressing issues, and leveraging data-driven insights to support decision making and optimize event success.Innovation & Industry Trends: Stay updated on industry advancements and implement innovative approaches to enhance event effectiveness.Team Leadership & Collaboration: Provide leadership, foster a high-performance culture, and ensure alignment with key stakeholders across departments. Process Management Workflow & Efficiency Improvements: Continuously evaluate and optimize department processes, implementing innovations to enhance productivity.Cross-Department Collaboration: Ensure seamless coordination with marketing, sales, production, and tech for aligned efforts.Documentation & Performance Tracking: Maintain accurate records, generate reports, and analyse KPIs to drive informed decision-making.Training & Continuous Learning: Provide training opportunities and foster a culture of continuous improvement for professional growth. The ideal candidate for this role must have 4+ years of event management experience, specifically within the conference and exhibition field, 2 of these with line management experience. It is important that you have a willingness and ability to travel occasionally to Europe & United States of America. This role is hybrid and currently requires at least one day in the London based office. Salary up to 44K plus bonus & bens Apply now for immediate consideration.