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Handling written complaints

Open Programme and Group Training available

Itec training solutions Ltd

Summary

Price
Save 9%
£566.40 inc VAT (was £626.40)
Offer ends 16 September 2025
Study method
Online + live classes
Duration
1 day · Full-time
Qualification
No formal qualification
Certificates
  • Certificate of completion - Free
Additional info
  • Tutor is available to students
9 students enquired about this course

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Dates

Start date
End date
21/01/2025
21/01/2025

Overview

This Handling written complaints course introduces the key skills of communicating clearly, concisely and confidently in writing – by letter, email and social media.

Participants will learn why people complain, and how to turn a complaint into a positive customer experience. They will understand how to prevent a complaint escalating by demonstrating empathy, and how to achieve a friendly, professional tone. They will also learn how to analyse, plan and structure an appropriate response.

This complaints handling course is packed with practical, insider tips and case studies from the customer service industry.

Want us to deliver this course at your organisation? Contact us for a bespoke quote.

Please note our Standard Private course price is £626.40 Incl VAT. Our Not for Profit price is £706.80 Incl VAT.

Please enquire for course dates.

Certificates

Certificate of completion

Digital certificate - Included

Description

The course will cover:

  • what creates a good customer experience
    • why customer service matters
    • how to turn a complaint into a good customer service experience
  • writing style and language
    • getting the right style and tone
    • how to write clearly and concisely
    • getting rid of jargon
    • the importance of layout and presentation
  • analysing a complaint
    • identifying different types of complaint and complainant
    • choosing and planning an appropriate response
  • responding by letter
    • conventions for greetings, sign-offs, layout and punctuation
    • structures for accepting or rejecting a complaint
    • demonstrating empathy and polite assertiveness
    • phrases to avoid
  • responding by email
    • the differences between letters and emails in layout, tone and style
    • the most common email pitfalls and how to avoid them
  • responding to social media complaints
    • trends in complaints on Facebook and Twitter
    • guidelines for handling complaints on social media
  • checking your work
    • the importance of accuracy
    • tools and techniques for editing and proofreading

Who is this course for?

Our Handling written complaints course is suitable for learners with a range of experience – from novices to experienced customer service employees looking to refresh their skills.
It is a highly practical and interactive course with plenty of opportunity for delegates to practise their new skills.

The Centre works with people from all sectors including the public sector, voluntary sector, corporate sector and private sector.

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Legal information

This course is advertised on Reed.co.uk by the Course Provider, whose terms and conditions apply. Purchases are made directly from the Course Provider, and as such, content and materials are supplied by the Course Provider directly. Reed is acting as agent and not reseller in relation to this course. Reed's only responsibility is to facilitate your payment for the course. It is your responsibility to review and agree to the Course Provider's terms and conditions and satisfy yourself as to the suitability of the course you intend to purchase. Reed will not have any responsibility for the content of the course and/or associated materials.

FAQs

Study method describes the format in which the course will be delivered. At Reed Courses, courses are delivered in a number of ways, including online courses, where the course content can be accessed online remotely, and classroom courses, where courses are delivered in person at a classroom venue.

CPD stands for Continuing Professional Development. If you work in certain professions or for certain companies, your employer may require you to complete a number of CPD hours or points, per year. You can find a range of CPD courses on Reed Courses, many of which can be completed online.

A regulated qualification is delivered by a learning institution which is regulated by a government body. In England, the government body which regulates courses is Ofqual. Ofqual regulated qualifications sit on the Regulated Qualifications Framework (RQF), which can help students understand how different qualifications in different fields compare to each other. The framework also helps students to understand what qualifications they need to progress towards a higher learning goal, such as a university degree or equivalent higher education award.

An endorsed course is a skills based course which has been checked over and approved by an independent awarding body. Endorsed courses are not regulated so do not result in a qualification - however, the student can usually purchase a certificate showing the awarding body's logo if they wish. Certain awarding bodies - such as Quality Licence Scheme and TQUK - have developed endorsement schemes as a way to help students select the best skills based courses for them.
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