Accounts Assistant (Part Time)

35k full time equivalent - 21k pro rata (22.5hrs 3 days a week)

Epsom Based 

 

Key Responsibilities: 

 

Creditors invoices 

•    Opening and distributing post  

•    Set up / maintenance of all Sage creditors accounts 

•    Ownership of Sage purchase-2-pay process (including purchase orders and purchase invoices) 

•    Checking p/o and invoice codes, depts and entity (against budget codes) 

•    Conversion of p/o’s to invoices; uploading all invoices in Sage to postings 

•    File paper copy invoices / statements 

 

Creditors/staff payments 

•    Download creditors reports from Sage  

•    Investigate any anomalies e.g. payments on account 

•    Match credit notes to invoices 

•    Producing bi-weekly payment run schedules 

•    Input payments onto Barclays.net for supplier payments and staff expenses 

•    Distribute payment remittances to suppliers and staff  

•    Post all payments in Sage against supplier/staff accounts 

 

Debtors 

•    Set up / maintenance of all Sage creditors accounts 

•    Liaise with Finance Manage re coding of all sales invoices ensuring code, dept, project code and entity are correct as well as VAT 

•    Produce sales invoices and credit notes in Sage 

•    Match credit notes to invoices in Sage 

•    Post sales invoices Sales Force (CRM system) 

•    Update membership debtors’ schedule  

•    Send monthly debtors’ statements  

 

Income 

•    Download all bank statements from Barclays.net weekly 

•    Bank Cash/Cheques received weekly  

•    Post bank receipts in Sage and Sales Force 

 

Month end / year end 

•    Update HMRC Gift Aid Schedule (monthly) in correct format for submission 

•    Produce month end schedules – Postage / text messaging service  

•    Update the health plan contributions spreadsheet 

•    Update petty cash schedules / reconcile cash balance / post payments in Sage 

•    Assist with year-end audit queries; prepare schedules in advance of audit 

 
Key Skills: 

•    Minimum Level 4 AAT qualification (Essential) 

•    Charity finance experience (Desirable)  

•    Competent at Excel (intermediate e.g. Pivot tables essential) 

•    Knowledge/use of Fundraising CRM system (Desirable) 

•    Work unsupervised, self-motivated 

 
Benefits: 

•    Competitive Salary 

•    26 Days Annual Leave 

•    Pension Scheme – auto enrolment 

•    Healthcare Scheme – after successful completion of probationary period