Accounts Payable Assistant

Our client is looking for an Accounts Payable Assistant to join their Accountancy team in Woking

Client Details

Our client, a well known & growing organisation based in Woking is looking for an Accounts Payable Assistant to join their Finance team

Description

Accounts Payable Assistant - Woking

• To review the outstanding invoices list, identify why the invoice has not been processed automatically and direct the query to the correct person for resolution. Ensuring that the appropriate information is provided so that the person the invoice is forwarded to knows how to resolve the issue.
• To regularly follow up on any outstanding invoices to ensure that any issues are being actioned
• To ensure any invoices which are not managed via OCR are posted to the ledger, approved by the relevant authorised person.
• To reject any invoices that do not quote a purchase order number on the day the invoice is sent into the system, asking supplier to reissue quoting valid purchase order.
• To ensure supplier statements are received on a monthly basis for all suppliers and to work with the suppliers to resolve any issues that are preventing invoiced from being paid.
• To ensure all supplier statements are reconciled on a quarterly basis. Give the reconciliation to supervisor to check and action anything if needed.
• To work with the Retail teams to prompt resolution of queries related to goods that were not received or were received in a damaged state ensuring credit notes are on the system for all items.
• To constantly review Accounts Payable email, ensure all queries are responded to within 48 hours.
• To chase VAT invoices for any Direct Debit accounts or proforma payments made on a monthly basis to ensure accounts are kept up to date.
• To request payment for any debit balances on a monthly basis.
• Escalate issues to the Team Leader if you are unable to resolve or have issues with internal or external contacts.

Profile

A successful applicant will be looking for a career in Finance, either studying AAT or a Graduate.

Job Offer

Salary £24,000

Hybrid Role

25 Days Holiday

Free Parking