Administration Assistant

Pyramid8 are supporting a legal firm to recruit an Administrator to work in a fast paced role. You will work as part of a small team supporting different areas in the business with overall Administration support.

They are looking for an enthusiastic individual who wants to learn and develop. You do not necessarily have to have experience in an office environment but you will have strong IT skills which may have being gained though college of university.

Responsibilities

• Provide Administration support across the business to ensure tasks are accurately completed and prepared to be provided either in writing or verbally to management, colleagues, clients or third parties
• Utilise systems and follow processes, providing/inputting information to maintain accurate details
• Support with administrative tasks across the business
• Communicate effectively, (in writing and verbally) engaging with management and fellow employees across all parts of the business and with clients and third parties
• Handle confidential and sensitive information
• Adhere to all company, statutory and regulatory policies, procedures, processes and requirements
• Provide cover for the Receptionist/Admin Assistant when required including greeting and directing visitors, dealing with telephone calls, assisting with incoming and outgoing post and any other relevant duties
• Provide support with H&S and fire warden matters, such as performing fire safety checks and controls and taking the lead in the event of an office evacuation in the absence of the Receptionist/Admin Assistant

Person / Skills

• Good IT Skills
• Strong communicator both written and verbal
• Shows interest in, and commitment to, the success of the firm
• Good interpersonal skills, demonstrating professionalism in all dealings
• Demonstrates high levels of initiative and motivation
• Team player with a flexible, professional attitude
• Ability to manage assigned tasks in an assertive, efficient and timely manner
• Ability to multitask and keep calm under pressure
• Willingness, enthusiasm and ability to learn on the job and develop new skills
• Attention to detail
• Conscientious and punctual