Administration

Office Administrator 

Part-time: 20 hours over 4 days (Monday to Thursday) 

Salary: £15,000 pro-rata (£27,000 full-time equivalent) 

Reed in Colchester are delighted to be supporting our client seeking a professional Office Administrator to join their team. The successful candidate will perform a variety of administrative and clerical tasks, providing support to staff and managing the general administrative activities. 

Day to Day of the role: 

• Coordinate external service providers and oversee Health & Safety processes, ensuring adherence to policies 

• Manage board diary, support meetings, and handle travel arrangements for the Board of Trustees and the Director 

• Maintain office supplies and equipment, manage relationships with facilities maintenance and utility suppliers 

• Perform front office functions, such as answering phone calls, welcoming guests, and preparing meeting rooms 

• Oversee the cleanliness and tidiness of meeting rooms and workspaces 

• Collaborate with external contractors to ensure smooth office operations 

• Conduct Health & Safety checks, coordinate training, and ensure compliance with H&S requirements 

• Prepare and produce all Board and Sub-Committee meeting-related paperwork 

Required Skills & Qualifications: 

• Good general education, A-level standard particularly in Maths and English 

• Proficiency in using office software such as Microsoft Office suite and experience with office equipment 

• Proven experience in an administrative or office support role 

• Familiarity with office management procedures and Health and Safety policies 

• Excellent organisational and multitasking abilities 

• Strong written and verbal communication skills 

• Attention to detail and accuracy in work 

• Ability to handle confidential information with discretion 

• Flexible approach to working hours and arrangements 

• Commitment to the principles of equal opportunities and diversity 

• Sound understanding of GDPR requirements and processes 

Benefits: 

• Competitive pro-rata salary based on a full-time equivalent of £27,000 

• Part-time hours allowing for work-life balance 

• Opportunities for training and professional development 

• Involvement in a diverse and inclusive work environment 

To apply for the Office Administrator position, please click APPLY