Administrative Assistant

Job Title: Administrative Assistant
Location: London
Hours: 1 day per week (Adhoc)
Pay rate: £13.15 per hour

Overview:

Our client, a global beauty and cosmetics company, is seeking an organised and proactive individual to join our team as an Administrative Assistant. This role will encompass a variety of administrative tasks, including managing mailers, maintaining files, organising supplies, and assisting with influencer research in preparation for events. If you're detail-oriented, resourceful, and thrive in a fast-paced environment, we want to hear from you!

Responsibilities:

• Mailer Management: Coordinate the preparation and distribution of mailers, including product samples and promotional materials, ensuring timely delivery to customers, influencers, and stakeholders.
• Filing and Documentation: Maintain organised filing systems for important documents, correspondence, and records, both electronically and in hard copy, facilitating easy retrieval and reference as needed.
• Cupboard Organization: Regularly tidy and restock cupboards and storage areas with supplies, ensuring adequate inventory levels and a clean, organised workspace for team members.
• Influencer Research Support: Assist in conducting research on potential influencer and collaborators for upcoming events and campaigns, gathering relevant information and insights to inform decision-making.
• Event Preparation: Provide administrative support in the planning and preparation of events, including compiling guest lists, coordinating logistics, and preparing materials, contributing to the smooth execution of events.
• Communication and Correspondence: Draft and proofread emails, memos, and other communications as needed, maintaining professional and consistent communication with internal and external stakeholders.
• Administrative Assistance: Support the team with various administrative tasks, such as scheduling appointments, booking travel arrangements, and managing calendars, to enhance productivity and efficiency.
• Adherence to Policies and Procedures: Ensure compliance with company policies and procedures related to administrative tasks, confidentiality, and data protection, maintaining the highest standards of integrity and professionalism.

Key Skills and Qualifications:

• Microsoft Office Suite (Word, Excel, Outlook) and other relevant software applications.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with team members and external partners.
• Resourceful problem solver with the ability to prioritise tasks and manage time efficiently in a fast-paced environment.
• Previous administrative experience in a corporate or office setting preferred.
• High school diploma or equivalent; additional education or training in office administration or related field is a plus.

How to Apply:

If you are interested in joining our team and have the skills and qualifications outlined above, please submit your resume and cover letter detailing your relevant experience and why you believe you would be a good fit for this role. We look forward to hearing from you!

Randstad Business Support is acting as an Employment Business in relation to this vacancy.