Administrative Assistant

An exciting and challenging opportunity has arisen for an experienced Administrator to work with a leading pharmaceutical company, based South of Cambridge. This key position will provide administrative and clerical support to Senior Management and their teams and will spend a significant amount of time coordinating functional administrative activities.

Successful candidates will need to be able to demonstrate previous experience in a supporting role, attention to detail, the ability to handle multiple priorities, teamwork and excellent interpersonal skills.

This is a full-time role to start as soon as possible. The client is currently adopting hybrid working, with a requirement of 3 days office based.

Specific Job Requirements:

• Provides administrative and clerical support to Senior Management and sub-teams
• Books and organises travel and accommodation including flights and hotel bookings
• Responsible for preparing expense claims for relevant level personnel
• Provides administrative and clerical support for the interview process, which includes creating and distributing interview agendas, collecting assessment forms, scheduling and making travel arrangements and organising on-boarding activities with support of the relevant department
• Ensures computer equipment, and all new hire materials are arranged for new starters
• Liaises with external agencies or organisations to coordinate activities which are important to the function of the teams
• Assist with the booking of project, team and other ad-hoc meetings and taking meeting notes and other outputs such as actions lists
• Monitors mailboxes and routes queries or requests appropriately
• Tracks and verifies data using a variety of software packages to conduct data entry and sorting of information
• Manipulates Excel spreadsheets into different sorts and formats and works with Word, Power Point documents as directed
• On occasion will gather, record, track and verify relatively complex data and information from multiple sources
• Works with other administrative assistants within the department to collaborate on initiatives and activities, acting as backup as and when necessary

As the Administrative Assistant, you will be able to demonstrate:

• 3-5+ years prior experience working within a supporting role (arranging meetings, booking travel and additional administrative tasks)
• Knowledge and understanding of administrative and office policies and procedures
• Organised and able to work on multiple projects at once with a range of stakeholders; internal colleagues across teams/external agencies/external organisations
• Excellent communication (verbal, written) and interpersonal skills
• Intermediate to advanced knowledge and experience using a number of MS Office software packages including Outlook, Word, Excel and PowerPoint
• Able to work under limited supervision, receiving general direction on new lines of work or special assignments

To apply for the role of Administrative Assistant, please send a copy of your CV in MS Word, along with a covering letter outlining your suitability.