Administrator - care home

Administrator

• Location: Sheffield, S13 postcode
• Job Type: Full-time
• Salary: £13 per hour

We are looking for a dedicated Administrator to join our team at a vibrant Retirement Village. The successful candidate will be responsible for providing comprehensive administrative support, ensuring the smooth operation of the Village and adherence to the vision, mission, and values of the organisation.

Day to Day of the role

• Manage the administration for the employment cycle of the staff team, ensuring compliance with recruitment policies and statutory requirements.
• Conduct checks on ID documents, work permits, visas, and professional qualifications such as Nurses PIN Numbers.
• Coordinate the application process for Enhanced DBS checks and ensure contracts of employment are issued and filed correctly.
• Maintain up-to-date personnel and electronic files, including training records and development reviews.
• Oversee statutory and mandatory training compliance.
• Manage staff absence records, including holiday bookings and agency staff usage.
• Handle statutory documentation to ensure compliance with regulations.
• Assist in the admission process of new residents and maintain accurate records.
• Manage petty cash, income receipts, and banking in line with policy and procedures.
• Process purchase orders and monitor expenditure against budget targets.
• Ensure Health and Safety policies are implemented and adhered to by all staff.

Required Skills & Qualifications

• Proven experience in an administrative role, preferably within a care or retirement setting.
• Familiarity with recruitment processes and statutory compliance.
• Strong organisational skills and attention to detail.
• Proficient in using office software and systems for record-keeping and reporting.
• Excellent communication skills and the ability to work as part of a team.
• Knowledge of Health and Safety regulations and COSHH.
• Willingness to travel for training and development purposes.

Benefits

• Competitive salary and benefits package.
• Opportunity to work in a supportive and dynamic environment.
• Continuous professional development and training.
• Being part of a team that makes a positive impact on the lives of residents.

To apply for this Administrator position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.