Office Coordinator

Receptionist Administrator, Permanent, West London, £30,000-£35,000 plus BUPA, 9:00am-5:00pm

Small friendly Accounting practice needs high capable and professional Receptionist Administrator to ensure front of house and telephones are handled efficiently, plus involved Administration using their system which is called IRIS. This Chartered Accountants practice advises private and corporate clients on their tax and accounting affairs, and the company prides itself on being a friendly welcoming team with a calm atmosphere. Benefits include BUPA, Pension and 23 days holiday.

Responsibilities include:

• Reception duties, answering phones, scanning post into the database, scanning to clients
• Greet visiting clients and prepare drinks
• Manage incoming and outgoing mail and packages
• Administration for on boarding new clients - draft engagement letters from templates, request ID and set up new clients in the database and request agent authority via HMRC online
• Generate reports from the database
• Send reminders for tax return information
• Re ordering business cards for new employees, checking layouts and artwork
• Send weekly payment reminders to clients, updating on excel
• Mail merge
• Maintain client contact database
• Order office supplies and refreshments, descale coffee machine
• Organise the purchase and delivery of annual presents and cards to clients, mainly Christmas
• Keep the office tidy, watering the plants

Skills and Experience needed:

• Minimum Maths and English GCSE top grade plus 3 others
• Confident database inputting, generating reports using data mining
• Office 365, particularly Word (expert) and Excel (competent). Mail merge
• Drafting letters
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team, to have initiative and common sense
• Attention to detail and accuracy, professional demeanour
• Experience in an accountancy or financial services environment is desirable
• Knowledge of IRIS or similar system would be an advantage

This is a great opportunity, apply now.

Due to the large number of applications that we receive, only shortlisted applicants will be contacted.

Val Wade Recruitment are actively looking for applicants from underrepresented communities, and pride ourselves as an equal opportunities’ employer and agency.