Administrator

Job Title: Administrator

Location: Oxford

Type: Full-Time, Maternity Cover, 12-month FTC

Company Overview: My client, a leading architectural firm, believe in creating spaces that inspire and innovate. Our commitment to excellence extends beyond our designs to our workplace environment. We are currently seeking a dedicated and organized Facilities and Office Management Administrator to join our team and support our mission.

Job Description: The Facilities and Office Management Administrator will be responsible for ensuring the smooth and efficient operation of our office and facilities. The ideal candidate will have a background in both facilities management and office administration, bringing a proactive approach to maintaining a productive and inspiring workplace.

Key Responsibilities:

• Oversee the day-to-day operations of the office and facilities, ensuring a safe, clean, and efficient working environment.
• Manage facilities maintenance schedules, coordinate repairs, and liaise with contractors and service providers.
• Handle administrative tasks, including scheduling meetings, preparing reports, and managing office correspondence.
• Ensure compliance with health and safety regulations and implement best practices in facilities management.
• Coordinate office supplies and inventory, ensuring adequate stock levels and efficient storage solutions.
• Assist in space planning, office layout changes, and relocations, minimizing disruption to operations.
• Support the implementation of sustainability initiatives and workplace enhancements.
• Respond promptly to facilities-related inquiries and requests from staff, providing excellent customer service.
• Manage office budgets, track expenses, and ensure cost-effective solutions for facilities and office needs.

Qualifications:

• Proven experience in facilities management and office administration, preferably within a professional services environment.
• Excellent organizational and multitasking abilities.
• Strong communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Knowledge of health and safety regulations and best practices in facilities management.
• Ability to work independently and collaboratively within a team.
• Attention to detail and problem-solving skills.

What We Offer:

• Competitive salary and benefits package.
• A collaborative and creative work environment.
• Hybrid working

If you are interested in the role, please apply & reach out on p.ryan-