AP & Banking Administrator

Job Purpose

• Calculate daily the cash position of the RBS operational Bank accounts limiting exposure/risk.
• Accurate and timely input of Telegraphic transfers & CHAPS into RBS Bankline, importing daily file for International payments.
• Reconciliation of payments daily from Treasury account raising necessary journals to CLOAS & SAP
• To ensure all supplier invoices and personal expense claims comply with the Corporate Travel Policy and are processed on the SAP Accounts Payable system accurately and within pre-defined service standards.
• Ensure all necessary controls for vendor set-up are adhered to and report monthly to compliance.
• Review banking payment requests, invoice/expense authorisations are within policy
• To provide MI to management relating to Key Performance Indicators
• Provide support to Finance systems administrator for daily interface management and SAR co ordination

Key Accountabilities

• Calculate daily the cash position of the RBS operational Bank accounts limiting exposure/risk. Report daily cash position to Lombard Street investments team to ensure liquidity and request funds to cover outgoing payments.
• Accurate and timely input of Telegraphic transfers & CHAPS into RBS Bankline for Finance, Taxation & Customer Service dept. Ensure payment requests have adequate backup and authorisation as per ICOFR controls. Import of daily International payments file into Bankline with resolution of Import file failure.
• Ensure timely and accurate input of supplier invoice and personal expense claims onto SAP AP and Expense management system. Ensure expense claims are in line with Corporate Travel & Expense Policy and signatory controls.
• Reconciliation of payments daily from Natwest bank accounts raising necessary journals to CLOAS & SAP. Investigation of outstanding bank & ledgers items working with Bank & customer services department to discuss outstanding reconciliation items.
• Provide a high quality service to internal and external customers ensuring prompt query resolution. Coverage includes liaising with Natwest Bank helping to resolve policy holder queries, monies lost in transit, stop cheques and BACS recalls. Also liaise with Canada Life’s external suppliers regarding invoice payment providing a timely response & resolution. Provide information to employees regarding expense claims and see through to resolution.
• Provide information for HMRC & Expense reporting and provide information for audit compliance as requested and work with HR on reward scheme approvals.
• Complete monthly balance sheet reconciliations, detail and action resolution of aging items
• Ensure all ICOFR controls are complied with and assist internal/external Auditors on review
• Ensure Payments, invoices and expense claims are correctly authorised.
• Set up of new templates on Bankline & new suppliers on SAP using approved forms and validity checks.
• Monitor duplicate invoice report to ensure any duplicate payments are recouped as soon as possible.
• Ensure new Supplier set up is compliant and appropriate checks are carried out as per ICOFR controls.
• Record performance metrics for inclusion in monthly management KPI pack. This is to facilitate process improvement initiatives and benchmarking. Also support the Expenses month end process by collecting accrual and prepayment data from Cost Centre managers and posting expense adjustment journals as required.
• Provide cover for Finance systems administrator. Processing of daily files between systems; General Ledger (SAP), Bank (NatWest, RBC), Reconciliation system (Accurate), Investments (Icon) and Operating systems for UK and Ireland division
• Perform the daily reconciliations to ensure interfaces have operated correctly, investigate issues arising and ensure fixed as a matter of priority

Desired Knowledge / Experience / Skills

• Organised and accurate working practises to ensure payment of TT’s, CHAPS & invoices are paid accurately and on time.
• Excellent communications skills including a confident and polite telephone manner.
• Able to run, analyse, interpret and report on performance, MI reports and statistics.
• Knowledge of Microsoft Excel and general desktop skills essential.
• Knowledge of double entry to enable accurate input of GL journals preferred
• Ability to represent the team and company internally and externally in a professional manner
• Can accurately record and input financial information for immediate line management.