Approvals Secretariat Support Officer

National: £25,976 - £30,264

Outer London: £27,722 - £32,505

Inner London: £29,737 - £34,453

The UK Health Security Agency spends billions of pounds of taxpayers’ money on health programmes that keep the public safe by developing the UK’s resilience to the risk of health hazards, whether they be biological, chemical or environmental. Its budget is spent through commercial contracts managed by UKHSA’s Commercial Directorate, covering laboratories, laboratory equipment, testing for Covid and other diseases, non-Covid vaccine programmes, logistics and infrastructure, among other areas. Our commercial expertise is critical not just to the operational delivery of UKHSA’s mission, but its overarching strategy and reputation.

This role sits within UKHSA’s award winning Commercial Directorate, which played a critical role during the COVID-19 pandemic. Truly dynamic, our teams operate at significant pace in a commercially complex environment to procure a diverse range of goods and services in a highly competitive global market.????

The UKHSA Investment and Approvals Boards support adequate scrutiny and approval of business cases and commercial proposals to ensure they represent value for money and compliance to relevant Cabinet Office and Arm’s Length Body spending rules.

We are the Approvals Secretariat working within UKHSA that focuses on compliance with governance for Commercial Business cases that require UKHSA and external approvals. Our small team is passionate about what we do.

Location

The UK Health Security Agency (UKHSA) operates a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month) working at one of UKHSA's locations (Birmingham, Leeds, Liverpool, and London). Specialist or regional roles will be based at the appropriate UKHSA site. For certain roles, some additional flexibility may be possible, which will be agreed upon with the hiring manager based on individual requirements and business needs.

*Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.*

Essential

• Experienced at working under pressure handling multiple tasks and prioritising own workload.
• Experience in a Board or Secretarial related role, including effective and thorough minute taking.
• Be proactive, taking ownership and accountability to drive Board efficiency and operation.
• Experience working as part of a team in a customer-oriented environment, dealing with a wide range of customers.
• Attention to detail, ensuring accuracy, including quality assurance checks.
• Strong technical skills - experience in data management and reporting, Excel including Pivot tables.
• Problem-solving skills and the ability to think quickly and creatively when faced with a novel or unexpected issue.
• Able to communicate effectively and compellingly both orally and in writing with different levels of seniority.
• Microsoft Office knowledge: Outlook, Excel and Word.

Desirable

• Experience of working in a commercial role or involvement
• Experience using and promoting Quality Assurance processes to improve business outcomes.

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