Assistant Company Secretary

Responsibilities:

Providing support to the General Counsel and Company Secretary with responsibilities that include:

• Managing the scheduling and planning of Board and Committee meetings and maintaining their diaries.
• Preparing meeting materials, such as agendas and action logs.
• Following up on action items.
• Assisting with the preparation of Board and Committee meetings as needed.
• Monitoring the Corporate Office inbox.
• Coordinating with Directors and members of the Board Committees.
• Communicating with meeting presenters.
• Compiling and performing quality checks on Board and Committee documents (e.g., format review).
• Distributing documents to the Board and Committees, including uploading them to the Board Diligent portal.
• Managing meetings.
• Taking accurate minutes of Board and Committee meetings.
• Handling Companies House and other statutory filings along with associated administrative duties (e.g., share allotments, changes in Directors' details).
• Assisting in drafting Board resolutions.
• Preparing, maintaining, and updating organisational structure charts, templates, and Corporate Office process flows.
• Supporting the maintenance and updating of Board and Committee SharePoint and Corporate Office organisational data (e.g., intranet).
• Regularly liaising with the leadership team across the Group in the UK, Europe, and globally.
• Arranging the execution of documents and ensuring they are filed with the relevant authorities.
• Contributing to the creation of presentations using PowerPoint and Power-BI visuals.
• Coordinating and managing ad-hoc projects, as well as providing administrative support for long-term projects.
• Assisting in maintaining and updating Corporate Office SharePoint and related organizational information (e.g., intranet).

Skills:

• Strong organisational abilities, effective time management, and the capacity to prioritise tasks efficiently.
• Proven experience in providing administrative support to a Company Secretary or within a Corporate Office.
• Exceptional communication skills, both spoken and written, suitable for engaging with diverse audiences.
• Proficiency in both spoken and written English.
• Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Office 365.
• A track record of thriving in collaborative environments while also being capable of working independently.
• Excellent editing and proofreading abilities with a keen eye for detail.
• Legal degree or ICSA qualifications (partial or full)

If interested, please apply. Alternatively, email

In our company values we aim for equity at all stages of the recruitment process, please let us know if we can do anything to make the process more accessible to you.