Assistant Meetings & Events Manager

Are you looking to join a beautiful and renowned hotel? Do you have passion for executing successful, large scale meetings and events? Desire to progress in your career with an established and luxury brand?

A fantastic one-off opportunity has arisen for an enthusiastic Assistant Meetings & Events Manager to join a supportive and wonderful team. Reporting to the Meetings & Events Manager and deputising in their absence. You will assist with overseeing the team and responsible for the effective planning and coordination of their large meetings and events. You’re the first point of contact for all client queries and ensuring all requirements of their meetings and events are communicated effectively resulting in a successful event.

Key responsibilities:

• Coordinate assigned events coming through to the sales office to exceed expectations and maximise revenue at all times
• Ensure accurate production of function sheets for each event with clear billing instructions and communication of these details to operations team
• Coordinate each booking to the required company standards delivering an excellent service to all clients
• Prepare Function Sheets to ensure they are completed to the agreed standard, ensuring that the information and data within the system is quality controlled
• Ensure events are coordinated within the agreed deadlines and any queries resolved in a timely manner
• Conduct final details show rounds to the required standard offering the WOW factor to each client
• Ensure relevant information is obtained from the client in a timely fashion and that an effective chase system is in place to achieve this
• Assist in hosting Fam Trips, meet and greet or any other corporate event to promote the hotel and group
• Liaise with external suppliers of goods and ensure these are charged to the client accordingly
• At every opportunity identify existing and potential clients to develop business further

What do you need to qualify for this role?

• Experience in high volume corporate meetings and events planning with a hotel
• Proven success in event planning or coordination
• Strong management, delegation, interpersonal and communication skills
• Experience in building and maintaining positive business relationships
• Excellent organisational skills, including multitasking, time management, and attention to detail
• Ability to handle pressure and make good decisions quickly

Are you an Assistant Meetings & Events Manager looking to take your career to new heights and make an impact in the world of luxury hospitality, we want to hear from you!