EA / Office Assistant

London - 5 days

Initial 6 month FTC

Prestigious Insurer

The role

The role is responsible for providing Business Support & Administration to the Head of Capacity and Ceded Reinsurance and the Ceded Reinsurance team ensuring adherence to global admin policies, procedures, and protocols. Responsible for supporting Office & Facilities management ensuring smooth running of the Office.

Key accountabilities

• Executive Support to the Head of Capacity and Ceded Reinsurance.
• Provide full diary management - organise internal and external meetings, ensuring effective administrative arrangements are in place to enable the meeting to run well.
• Ensure invitations and notes/ agendas for meetings are distributed in good time.
• Attend meetings and take minutes, as appropriate.
• Organise, plan, and manage team events.
• Liaise with clients and colleagues to effectively complete deliverables.
• Coordinate schedules, meetings and appointments.
• Arrange travel and book accommodation.
• Provide support to and cover for the PA/EA/ Admin team as required.
• Management and production of presentations as requested by the Head of Capacity and Ceded Reinsurance.
• Process monthly expenses for the Head of Capacity and Ceded Reinsurance.
• Assist with word processing, documentation, and database requirements.
• Answer and direct telephone calls.
• Produce timelines for and support any active projects.
• Act as the point of contact among executives, employees, clients, and other external partners.
• Support Company Secretary with board prep, events coordination and hosting including but not limited to materials preparation, scheduling, and administrative support.
• Execute various Administrative tasks related to Committees including meetings start.
• Set-up, minutes/actions documentation and publication, and actions follow-up.
• Assist assigned Committee with the selection and implementation of internal / external events.

Skills & experience

• At least 5 years of experience in an Executive Assistant role, preferably in the insurance or finance industry.
• Proactivity.
• Ability to see things through to completion, applying problem solving skills.
• Strong organisational skills with the ability to manage multiple tasks and priorities simultaneously.
• Excellent communication and interpersonal skills with the ability to build relationships with stakeholders at all levels.
• High level of attention to detail and accuracy.
• Proficient in Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Understand basic Health, Safety and Compliance in an office. Understands key risks related to role and understands place in adhering to the function and company's risk control framework.
• Good judgement, including where escalation is appropriate.

Our ethos dictates our decisions and actions. It unites us as a team of experts and colleagues and provides us with a compass for ensuring we deliver our best to every stakeholder we serve.

Their vision is for a workplace culture where differences are valued and where diversity of background, experience and thought are welcomed. We want to create an environment where all employees, regardless of who they are, are given equal opportunities for career progression and enjoy fair reward from their and the business's successes. This will be driven by a workforce that embraces Diversity & Inclusion at every level, in every department across the business