Capital Works Programme Manager

Main Duties of the Job

• Produce detailed reports on project progress including all key project facets cost, time and quantity.

• Formulate and agree budgets for all projects within the capital works programme to capture and manage changes to scope and costs to ensure the capital works projects are delivered within agreed margins and in accordance with the UKHSA’s Standing Financial Instructions.
• Management and ownership of budgets including regular periodic reviews of actual cost against budget with review and reporting of significant discrepancies.
• Interrogation and analysis of budgets with regular monthly reporting of cashflow, committed and actual expenditure against budget.
• Ensure projects are carried out in line with the policy on project management procedures established within Capital Works.
• Projects include, but are not limited to research and infrastructure specialist construction work, major equipment procurement and installations.
• Development of strategies, programmes, policies, systems, procedures and KPIs to provide an effective and robust capital works project management function.
• Line management responsibility for a team of project managers (in house / contract) and other specialist staff, resource planning, appraisal, specialist training as appropriate, negotiation of fees with external agencies, appointments and performance monitoring.
• Responsibility for acquiring external professional consultancy for the provision of specialist services.
• Responsible for all capital works projects on the UKHSA Porton Site.
• To communicate highly complex and sensitive information to various parties whilst overcoming barriers to understanding.
• Routinely reporting to line management and by exception, formal presentations to various groups including executive management against three key areas: cost, time, and quality.
• Provide leadership, manage relationships and motivate teams throughout the project life cycle, set the priorities for the team and address conflicts.
• Organise review of data and lead analysis and interpretation including making final decisions where required.
• Responsible for the commercial aspects of all projects including evaluation of external contractors / suppliers, ensuring due diligence throughout the tender and selection process, selection and negotiation of terms of contract and to address issues of conflict that arise during the course of the contract works.
• Support and provide professional specialist and business advice to department project sponsors and contract project managers in the compilation of business plans including option analysis and financial data, usually against tight deadlines.
• Provide oversight of the customer interface from project inception to completion, ensuring customer satisfaction by delivery against plan or in the case of problems / conflicts, effective communication in order to resolve.
• Conduct and / or delegate a process of post project reviews to identify best practice and improvement areas to be addressed and share outcomes with the capital works team.
• Apply continuous improvement plans to improve the operational performance of the unit.
• Compile Business Cases where necessary for submission to Capital Group
• Undertake all assigned work in accordance with UKHSA’s Code of Safety Practice and Quality Systems. Implement safety policies across the capital works function not limited to but including the evaluation of contractors and other external organisations to ensure compliance with CDM and HSE requirements for safety risk assessments and standard protocols for each project.
• Ensure that project managers plan the handover of newly developed capital projects through the effective management of the operational commissioning and validation aspects of handover.

The above is only an outline of the tasks, responsibilities and outcomes required of the role. You shall carry out any other duties as may reasonably be required by your line manager.

Essential Criteria

• Degree qualified in an Engineering, Mechanical, Chemical or Construction related discipline or demonstrable equivalent experience
• Qualification/Certified Training in Programme / Project Management to MSP/ PRINCE 2 Practitioner level or equivalent
• Substantial experience in programme managing multistrand construction works within research, pharmaceutical or similarly highly regulated facilities
• Knowledge of construction and engineering contracts and tendering processes
• Experience of reviewing Business Cases
• Knowledge of GMP and/or HSE, Home Office and EA Regulations as applicable to pharmaceutical research and in-vivo facilities respectively
• Knowledge of construction, engineering plant/utilities/equipment and process technologies
• Detailed knowledge and experience of managing project and programme budgets, financial controls and analysis and life cycle costs of projects
• Team management and exceptional people skills including the ability to negotiate and be pragmatic
• Communication skills with ability to communicate clearly in verbal and written form with direct reports, line manager and other stakeholders at all levels