Commercial Property Legal Secretary

• Job Type: Full-time
• Location: Chippenham
• Salary: Competitive

We are currently seeking a highly organised and efficient Commercial Legal Secretary to join our legal team. The successful candidate will be responsible for a wide range of administrative and secretarial duties, ensuring the smooth operation of client transactions and supporting our fee earners. This role requires a professional and friendly approach to client service, as well as a commitment to maintaining high standards of practice.

• Manage the diary of fee earners, organising meetings and appointments.
• Prepare files for billing and assist with the billing process.
• Screen incoming calls and handle client queries where appropriate.
• Undertake typing of correspondence, photocopying, filing, sending faxes, and opening new files.
• Sort and prioritise mail, emails, and messages, ensuring timely responses.
• Support in all areas of work where appropriate, including the preparation and submission of stamp duty forms and Land Registry applications.
• Provide a reliable and efficient service to clients, recognising the sensitivity of their situations.
• Prepare straightforward legal documents with attention to detail.
• Uphold the standards of LEXCEL & Investors in People, as well as the requirements of the Law Society.
• Be familiar with the Solicitors Accounts Rules, particularly regarding the handling of client funds.
• Liaise with clients and other parties to provide updates on transaction processes.
• Assist with postal duties and provide reception cover as required.

• Proven experience as a legal secretary, ideally within a commercial law setting.
• Strong understanding of legal procedures and documentation.
• Proficiency in MS Office and experience with legal software.
• Excellent organisational and time-management skills.
• Ability to work under pressure and prioritise tasks effectively.
• Strong communication skills and a professional, friendly demeanour.
• Familiarity with the Solicitors Accounts Rules and the ability to handle client funds appropriately.
• Commitment to continuous professional development and adherence to legal standards.

To apply for the Commercial Legal Secretary position, please click apply!