Commercial Property Secretary / Administrative Assistant

Job Title: Commercial Property Secretary / Administrative Assistant

Location: Stourbridge, West Midlands

Salary: Dependent on experience

Job Type: Full Time

Wall James Chappell is a modern specialist firm of solicitors which can trace its origins in Stourbridge back to 1830.

Our commitment to working together with our clients and prioritising the value of our service has allowed us to maintain long-term relationships with our clients and establish a reputation as a trusted legal advisor.

The Role:

Providing administrative support to fee earners.

Key Responsibilities and Accountabilities:

• Opening and creating new files.
• Complying with the Firm's various policies and procedures contained in the office manual.
• Applying for property searches.
• Using Land Registry Portal.
• Sending and receiving faxes and emails
• Filing Stamp Duty Land Transaction returns.
• Filing.
• Audio typing on digital audio system.
• Maintaining diaries.
• Making and taking telephone calls.
• Inputting timesheets on case manager.
• Photocopying.
• Completing cashier slips for cheques, cash and bank transfers or dealing with them via case manager.
• Requesting files from storage.
• Closing files.
• Covering for others as required.
• Ensuring the confidentiality and security of all practice and client documentation and information.
• Ensuring that outstanding client care is given at all times.
• Any other duties that are reasonably asked of you by the partners.

The Candidate:

• Super organised
• Friendly and helpful
• Flexible and able to prioritise a changing to do list
• Detail oriented and accurate
• Trustworthy, discreet and reliable
• Self-motivated
• Articulate and a good communicator
• Good with English (verbally and written)
• Proficient in using a computer (especially Word, Excel and MS Office)
• Able to work in a team
• Calm under pressure