Consultancy Support Assistant - Finsbury Circus House, London

Purpose of the Role

To provide day-to-day administrative and general support to the Engineering & Design Consultancy team.

Key Responsibilities

• Organise travel for consultants using travel portal and desk booking applications.
• Organise meetings and events, including preparing agendas and taking minutes.
• Proof read and document formatting; fee proposals, site audit reports, pitches, org charts and documents.
• Prepare job numbers and folder structure for consultancy teams.
• Diary management; coordinating consultant’s diaries, scheduling meetings.
• Assist onboarding process with new joiners, including IT and equipment set up, training and development support for the team and Graduates.
• Assist Consultancy Support Manager with finance; monthly billings and reconciliation, subcontractor invoices (submitting and coding) and debt collection.
• Presentation preparation using Microsoft applications, marketing and assisting with internal communications.
• Assist Consultancy Support Manager with other various duties from time to time.
• Ad-hoc duties; printing, filing, scanning, binding.

In addition to the tasks described above, the job holder may be required to carry out other duties as may reasonably be required from time to time.

Skills, Knowledge and Experience

• Good working knowledge of Microsoft Office applications including Word, Excel, Outlook, and PowerPoint is essential.
• Excellent proof reading and presentation preparation skills
• Comms and marketing experience is advantageous

Working Hours - 37.5 hrs, Monday to Friday, 9am to 5.30pm

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Please see our Benefits Booklet for more information.