Contracts Administrator

Contracts Administrator
Chelmsford, Essex
£24,000 - £25,000

An exciting and great opportunity to join a leading and thriving construction organisation based in Chelmsford. Our client is looking for an experienced Administrator who will be responsible for the day-to-day running of the office and operations department.

The Role:

• Organise and schedule meetings/appointments.
• Manage and organise office operations, procedures and filing systems.
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office.
• Ensure that results are measured against standards, while making necessary changes along the way.
• Coordinate schedules, appointments, and bookings.
• Communicate with customers and suppliers regarding inquiries and complaints.
• Manage internal and external relations.
• Maintain a safe, secure, and friendly work environment.
• Review Sub-Contract Orders and liaise with company Directors and Contractors regarding queries and changes that may be required.
• Chase clients for start dates and payment of pro-forma invoices
• Liaise with clients as required and update the company system with correspondence.
• Send official quotation documents to clients via email and post.
• Complete credit checks where required.
• Complete QMS documents and create job folders for each project.
• Liaise with the Accounts Department regarding pro-forma payments.
• Preparation of risk assessments, methods statements and COSHH.
• Liaise with Contracts Managers regarding site and delivery requirements.
• Retrieve quotations from suppliers, assess the quotations against job costings and send purchase orders to the chosen supplier.
• Submit upcoming deliveries/purchase orders on to the company system.
• Check and approve supplier invoices.
• Input delivery and collection notes on to the company system.
• Act as interface between site operatives and Contracts Managers.
• Gather data and prepare on behalf of the Operations Director for meetings.
• Provide company updates for social media and the website.
• Upload photos on to the company system from site visits and completed projects.
• Cross reference and archive job files.
• Screening of phone calls.
• General ad hoc duties as required by the company
• Other such reasonable duties as instructed.

The Candidate:

• Strong administration experience (preferably in the construction sector)
• GCSE/A levels (or equivalent)
• Highly computer literate in all Microsoft office applications (Word, Outlook, Excel)

Hours of Work:

• Monday - Friday
• 2-week rota: 8am to 4pm and 9am to 5pm (40 hours a week)

Reward and benefit:

To be discussed on application