Corporate Secretary with accounting firm

K-People Europe is a London based recruitment consultancy and we’ve been recruiting top talents for our clients in UK & Europe since 2007.

Our client, a long established reputable accounting firm in London, is looking for a Secretary.

[Overview]

As a Secretary, you will play a pivotal role in ensuring the smooth operation of the office and providing essential support to the Partners. Your responsibilities encompass a wide range of tasks, from managing administrative duties to assisting with client communication and document management.

[Main Duties]

(1) First Point of Contact

- Greet visitors warmly and handle phone calls professionally.

- Create a welcoming and positive experience for all guests.

(2) Partner Support

- Assist Partners with daily tasks, including drafting letters, client communication, and scheduling Zoom meetings.

- Handle logistics such as restaurant bookings and office operations.

- Organise lunches and taxi arrangements.

(3) General Administrative and Office Tasks

- Procure office supplies and manage incoming mail.

- Coordinate events and handle staff-related tasks.

- Maintain confidential waste disposal and courier management.

- File documents and manage holiday cards.

- Order printer toners and update spreadsheets.

(4) Document Management

- Amend headed paper during Partner changes.

- Monitor Bank Audit Letters.

- Manage Mimecast emails and secure data archiving.

(5) Financial Administration

- Deposit cheques and manage client payments.

- Chase debtors and update financial records.

- Handle monthly disbursements and QuickBooks entries.

(6) Other Responsibilities:

- Assist with Smartsearch reports and set up new clients.

- Conduct Smart searches and facilitate Zoom call setups.

- Manage timesheets, print and post letters.

- Handle secure data and archive files.

- Roll forward and amend accounts.

- Other ad-hoc secretarial and reception responsibilities as required.

[Requirements]

(1) Fluency in English

(2) Minimum 3 years’ admin & office experience

(3) Advanced MS Office skills

(4) Excellent communication & interpersonal skills

(5) Able to commute to Central London (fully office based role without hybrid option)

[Working conditions]

(1) Location: Central London

(2) Job type: full-time & permanent & office based

(3) Working hours: 9am~5pm

(4) Annual basic salary: Up to 30K (depending on experience)

(5) Discretionary Bonus

(6) Benefits: Pension scheme, Occasional Lunches, Work Trips, Cycle to Work, Season Ticket Loan: Access loans for commuting expenses

(7) Annual Leave: Starting with 20 days, increasing to 22 after 5 years, and 25 after 10 years (plus bank holidays)

(8) Christmas Holiday Period Office Closure: Days off during the festive season (specific days announced annually)

[Before you apply]
(1) The right candidate must be eligible to work full-time in UK immediately without any visa restriction. If you’re on any visa permitting full-time work in UK, please indicate your visa status in your CV and when it expires.

(2) Please send your CV in MS Word format

(3) ONLY right candidates will be contacted, and if your application is successful, we’ll contact you within 5 working days.