Data Administrator

We are currently seeking a Data Administrator for our client in Sheffield on a 30 hour a week contract for an initial 2 months.

The post holder will offer administrative and clerical services to the team designed to contribute towards the efficient operational delivery of the services across Sheffield’s Young People’s Substance Misuse Services.

To provide effective and accurate data inputting and reporting to meet the needs of the service.
To ensure all calls and visits from service users, outside agencies and staff are dealt with promptly and courteously.

Key Activities:

• To ensure effective processing of correspondence/ data entry as required.

• To minute take at partnership meetings, team meetings and other meetings as required.

• To maintain and update information databases as required, in a timely and accurate manner.

• To lead on database development and management within the service, ensuring that they meet user and service requirements.

• Support the day to day running of the office building - managing visitors, answering phones and coordinating service rotas.

• To manage and maintain office building and lead on facilities liaison with central team and contractors.

• To be building health and safety lead (alongside management) - ensuring all national policies and procedures are implemented and maintained.

• To prepare timely and accurate statistical data and reports for the management team as required.

• To input, check and validate data recorded on local and national information databases on a regular basis to ensure it meets agreed quality and performance standards.

• To provide staff and volunteers with instruction and guidance on paperwork, data and monitoring and systems management.

• To lead and maintain on paperless case management

• To contribute to the improvement and upkeep of all service user areas, taking responsibility for the reporting of damage to management and other relevant personnel.

• To encourage participation by service users in feedback and consultation.

• To assist in the supervision of Administration Volunteers

• To provide timely responses to data requests from internal and external providers.

• To contribute to internal and external data meetings in order to develop practice across the service.

• To maintain and balance local petty cash systems and returns.

• To monitor and order office stationery/equipment