Events and Membership Coordinator

We are expanding our operations team and looking for an Events & Membership Coordinator to join us. This role will involve regular admin support as well as planning of events. It is a varied role with no two days being the same. Some travel will be required.

Roles & Responsibilities

To support the Delegant Team in all aspects of events preparation and delivery. Events may range from small webinars through to global conferences. This may include:

• Venue finding
• Booking meeting rooms and setting up conference calls
• Responding to delegate enquiries
• Dealing with delegate registration and payments
• Dealing with venues including menus, rooming lists, access times
• Client liaison
• Working alongside finance to monitor budgets
• Speaker/Exhibitor/Sponsor communications
• Travel arrangements for VIPs
• Send Certificates to attendees (if required)
• Attendance onsite at events (if required)

To support the Delegant Team in all aspects of Association & Membership Management. This may include:

• Membership/association administration
• Responding to general and membership enquiries
• Membership support for new applications and renewals
• Updating membership systems
• Organising committee meetings
• Supporting working groups

Qualifications & Skills

A strong administration background, ideally with previous experience of organising corporate events.

It is expected that the Event & Membership Coordinator will have a good working knowledge of Microsoft Outlook, Word, Excel and Powerpoint.

Training will be provided in Membership systems including WordPress and WooCommerce

The successful candidate will:

• Have the ability to work with a diverse range of people
• Have impeccable time management and work to deadlines
• Have good communication and written skills

Desirable experience:

• Event administration/venue experience

Reporting and Objectives

The Event & Membership Coordinator will report to the Managing Director of Delegant. This is an office based role.

No agencies please