Events Coordinator - International Law Firm!

Ryder Reid Legal is recruiting for an Events Coordinator to join one of our international law firm clients on a permanent basis at their London office. In this role, you will assist in planning and executing a variety of internal and external meetings, conferences, and networking events, working closely with the firm's Marketing Department and key event stakeholders.

Key Responsibilities:

• Event Intake: Review event brief materials and documentation, ensuring adherence to global brand standards and quick turnaround.
• Delegate Management: Set up event registration, compile weekly RSVP status reports, reconcile payments, and resolve client inquiries promptly.
• Logistics: Plan and execute all event logistics, liaising with vendors for food & beverage, production, giveaways, etc., while adhering to timelines, brand standards, and budget constraints. Participate in event intake calls to gather event objectives, document deliverables, and ensure efficient project management. Provide on-site event coordination support as needed.
• Event Deliverables: Coordinate the production of on-site event materials, such as name badges, tent cards, signage, CLE forms & surveys, menu cards, and place cards. Handle the packing and shipping of all materials.
• Administrative Tasks: Monitor and update the event calendar, maintain event budgets, process invoices, reconcile expenses, and assist with budget tracking and reporting.
• Industry Knowledge: Stay up-to-date on industry topics and trends, maintain excellent venue knowledge through research and site visits.
• Additional Tasks: Assist with other tasks as assigned.

Qualifications:

• Minimum of two years' relevant meeting planning experience, preferably at a law firm or other professional services firm.

For further information, please apply. Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage. Thank you for taking the time to apply.

Ryder Reid Legal is a recruitment specialist, for almost thirty years we've been connecting legal talent with many of the leading law firms in London and internationally. Follow our LinkedIn page for the latest vacancies. https://company/ryder-reid-legal