Executive Assistant

An international technology firm based in London is currently seeking an Executive Assistant to join their dynamic and fast-paced team. This thrilling opportunity entails a 9-month temporary contract. In this role, your primary responsibility will be to provide administrative support to c-suite and assist the wider team.

This position offers an exciting opportunity for you to enhance your skills while making a significant impact on the company's growth.

As a valued member of the team, you will play a crucial role in delivering essential support to the department and effectively managing a demanding workload. Your contributions will be instrumental in establishing yourself as an indispensable team member, thus contributing to the overall success of the company.

Responsibilities:

• Maintain executive calendar and manage staff meetings and commitments
• Organise department communications and key events
• Assist in key projects such as mergers and acquisitions, venture investments, strategy, and partnerships
• Provide selective support to direct staff and others in the organisation as needed
• Coordinate complex travel arrangements and successfully handle last-minute changes
• Assist with scheduling group meetings and coordinating special projects
• Organise quarterly all hands meetings and semi-annual team building events
• Compile and publish weekly senior staff minutes and group updates
• Assist with travel coordination and job candidate interviews
• Process forms including expense reports, change of status, employment requisitions, and more
• Perform general office administrative duties such as ordering supplies and equipment
• Assist with audio, visual, and video conferencing when needed
• Manage all open purchase orders and work with vendors and project managers

Qualifications and Candidate Requirements:

• Ideal candidate would have experience working at a large Technology firm
• Positive can-do attitude and willingness to follow through and get the job done
• Strong ability to communicate clearly and concisely
• Flexible, adaptable, and able to thrive in a fast-paced environment
• Exceptional multitasking and prioritisation skills
• Strong organisational skills, attention to detail, and timely follow-through
• Ownership mentality and ability to see projects through to completion
• Excellent time management and ability to prioritise conflicting priorities
• Excellent written and interpersonal communication skills

Benefits:

• Opportunity to work in a fast-paced, dynamic environment
• Chance to support key projects and work closely with senior staff
• Professional growth and development opportunities within the company

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates