Executive Assistant

PART TIME EXECUTIVE ASSISTANT WANTED

Tate recruitment are working alongside a local authority business based in Brighton. We are currently seeking an experienced Executive Assistant to join the business on a 4 month contract.

Part time Executive Assistant

• £16.63
• 22 Hours per week (Monday to Thursday)
• Hybrid working (one day a week from home)
• 4 month contract available

PURPOSE OF JOB

• To manage and co-ordinate the office of a Director to ensure the efficiency and effectiveness of the office through the management of other staff and co-ordination of office activities.
• Act as the focal point for communications with the Director, analyzing issues, assessing risk and managing resolution own initiative.
• Work flexibly, as part of the Leadership support Team, to support the shared delivery of broader service objectives and activities.

DAY-TO-DAY

• Co-ordinate staff in the Leadership Support Team on a day to day basis to ensure support services.
• Provide secretarial support to anticipate the business needs of the director.
• Provide a time management/diary service, arranging and co-ordinating meetings and other appointments.
• Booking venues, arranging any necessary equipment, preparing agendas etc.
• Financial and budgeting procedures.

YOU WILL NEED

• Substantial proven secretarial experience at director level
• Experience of managing, motivating, mentoring, coaching and supporting secretarial/administrative team.
• Experience of taking and producing accurate draft minutes.
• Experience of monitoring budgets, investigating and resolving anomalies with the relevant Finance department staff.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.