Office Facilities Assistant

Location: Norwich
Job Type: Full-Time

Are you passionate about creating a safe, efficient, and pleasant working environment? Our client is recruiting for an Office Facilities Assistant to join their team in Norwich city centre.

You will play a crucial role in maintaining the smooth operation of our professional practice. You'll be responsible for day-to-day facilities operations, ensuring compliance with health and safety regulations, and providing support. 

Key Responsibilities:

• Facilities Management: Assist with maintenance and repair of office facilities, ensuring a clean and productive environment. Handle faulty equipment and furniture, organize routine inspections, and perform basic maintenance tasks.
• Mail and Deliveries: Open and sort incoming post, manage outgoing post, and assist with internal and external deliveries.
• Support Services: Provide cover for reception and archiving, coordinate internal decoration, and assist with external grounds maintenance.
• Health and Safety: Implement and monitor health and safety policies, conduct audits and risk assessments, and ensure compliance with legislation.
• Space Management: Optimize office space, coordinate moves and refurbishments, manage seating plans, and set up workstations.
• Budget Management: Assist with managing facilities expenditure, monitor costs, and identify cost-saving opportunities.
• Supplier Management: Liaise with external contractors and service providers, maintain contracts, and handle vendor issues.
• Emergency Preparedness: Develop and maintain emergency response plans, conduct drills, and ensure emergency equipment is inspected and maintained.

Qualifications and Prior Experience:

• Experience in administration or facilities, preferably within a legal or professional services environment.
• Basic knowledge of health and safety regulations.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal skills.
• Ability to manage budgets and control costs.
• Proficiency in facilities management software and tools.

Personal Attributes:

• Dynamic and enthusiastic.
• Passionate about providing high-level service.
• Ability to handle inquiries with tact and diplomacy.
• Positive attitude with high self-motivation and proactive approach.
• Good PC skills and professional presentation.
• Good all-round fitness.
• Detail-oriented with a proactive approach to problem-solving.
• Ability to work independently and as part of a team.
• High level of integrity and professionalism.

The role is open to full or part time candidates offering an excellent benefits package.

Interested? 

Please call Michelle Topley on or email your CV to . Alternatively apply online.