Float Legal Secretary

Float Legal Secretary

Based Spalding £23,000 - £30,000

Essential skills:

• Computer literacy, with strong working knowledge of Microsoft Office.
• Typing speed of at least 65 wpm/90% accuracy.
• Excellent attention to detail, including spelling and punctuation.
• Ability to communicate effectively at all levels, to remain calm and respond well in pressurised situations.
• Can organise own work effectively and plan well to meet required deadlines.
• Evidence of a problem solving can-do attitude.
• To work effectively in a team environment.

Primary responsibilities are to:

• Provide the team and wider firm with typing, secretarial and administrative support.
• Work responsibly to support the needs of the fee earners and the priorities given delivering a quality service.
• Assist with digital dictation and administrative support across the company in line with the Company's workflow ethic.

Day-to-day responsibilities are to:

• Transcribe and prepare all correspondence and documents through audiotyping and word processing, using Company precedents where appropriate;
• Operate case management system including storing documents electronically organising and attaching to relevant matters;
• Deal with administrative routines as required to include scanning, faxing, printing, binding and photocopying;
• Be involved in the efficient management of client/matter files to include general filing in a timely and accurate manner together with file opening, preparation of client care letters and terms and conditions, file closure and archiving;
• Understand how to use the strong room including searching for and retrieving documents and procedures for sending out original documents;
• Meet both internal and external clients needs and ensure they are kept advised as necessary
• Manage incoming and outgoing mail in all mediums i.e. post, emails and fax transmissions.
• Make appointments, arrange meetings and maintain manager/fee earners diary as required;
• Monitoring compliance and Lexcel requirements;
• Conduct company checks and individual AML checks as appropriate;
• Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the Company's standards for client care;
• Assist the Operations team when required, including switchboard cover, franking outgoing post, file archiving and hospitality;
• Assist the Business Support and Operations Team with routine and ad hoc tasks/projects;
• Be flexible as a member of the wider support team and assist with work as required, co-operating with peers and others, ensuring a co-operative team environment;
• Work within relevant administrative systems and procedures, particularly in the management of finances, recording time, preparation of bills and correspondence;
• Ensure the confidentiality of all the company's and clients information;
• Appreciation of legal procedures and Company protocols;
• Any other reasonable requests from Fee Earners and/or Managers.