Governance Assistant

Large Housing Association requires a Governance Assistant to provide pro-active support to the Director of Governance and to the Group Board and committees.

Responsibilities:

Assist the Deputy Company Secretary with the preparation for meetings including preparing agendas, collating Board and committee reports and maintaining electronic filing.

Organise accommodation, travel and catering for Board and committee meetings.

Minute Board and Committee meetings in conjunction with the Deputy Company Secretary, ensuring that decisions are correctly recorded, and all meeting documentation is filed as necessary.

Support the organisation of the AGMs for all group members, general meetings and special general meetings where appropriate.

Carry out recording and administering the sealing of documents, in accordance with the system of authorised signatories, ensuring correct procedures are followed, and updating Blueprint as necessary and preparing a report to the Board on the use of the seal.

Maintain statutory registers.

Assist the Deputy Company Secretary in maintaining the efficient delivery of the governance framework, including maintenance of the company structure chart, planning ahead to ensure good structures are in place to support decision-making

File returns with Companies House, the FSA, the Information Commissioner and other statutory bodies as required.

Deal with legal notices, including recording and ensuring receipt by the relevant staff members.

Provide secretarial support to the Director of Governance and other members of the Governance Team as and when appropriate.

Provide administrative support and any other duties commensurate to the role.

Skills and experience:

Proven experience of working with a wide variety of people at all levels, up to and including Board members and Directors

Experience of working with confidential and sensitive material in a professional manner, and maintaining confidentiality at all times

An understanding of the statutory and regulatory context in which social housing providers operate, or proven evidence of quickly gaining working knowledge and application of complex legalistic or regulatory topic matters would be helpful.

Excellent organisational skills

Exceptional time management, planning, prioritisation and organisational skills with ability to work to tight timescales and under pressure, delivering work of great accuracy and quality

Quality assuring/proof reading Board and Committee reports

Ability to work evenings and service Board and Committee meetings and others as required

Effective IT skills including MS Office in Excel, Word and PowerPoint