Head of Buying

Primary Responsibilities and Duties:

• Department Management:

  • Oversee the daily operations of the Buying department.
  • Lead, mentor, and develop a team of 8 buyers to ensure high performance and professional growth.
  • Establish departmental goals and strategies aligned with company objectives.

• Sourcing and Procurement:

  • Identify and source new products to meet market demands and expand the product range.
  • Conduct thorough market research to stay updated with industry trends and identify potential suppliers.
  • Evaluate and select suppliers based on quality, cost, reliability, and delivery performance.
  • Build and maintain strong relationships with new and existing suppliers to ensure a reliable supply chain.

• Contract Review and Negotiation:

  • Review, negotiate, and manage contract terms to secure the best possible conditions for the company.
  • Ensure all agreements comply with legal and company standards.
  • Regularly assess supplier contracts to ensure adherence to agreed terms and conditions.

• Inventory Management:

  • Develop and implement an inventory management strategy to improve stock accuracy and turnover.
  • Monitor inventory levels to prevent stockouts and excess inventory.
  • Coordinate with warehouse and logistics teams to ensure timely and efficient stock handling.

• Cost and Quality Control:

  • Ensure cost-effectiveness, quality, reliability, and timely delivery of sourced products.
  • Conduct regular supplier performance evaluations and take corrective actions when necessary.
  • Implement cost-saving measures while maintaining product quality and supplier relationships.

• Process Improvement:

  • Identify and implement improvements in procurement processes and procedures.
  • Develop and monitor departmental KPIs to measure and enhance performance.
  • Introduce new systems and practices to increase efficiency and effectiveness in the buying process.

• Strategic Initiatives:

  • Drive strategic cost savings, improve on-time delivery, reduce lead times, and enhance inventory control.
  • Align purchasing strategies with overall business goals and collaborate with senior management.
  • Participate in cross-functional projects to support business growth and operational excellence.

• Confidentiality and Reporting:

  • Maintain company confidentiality at all times.
  • Generate ad-hoc reports as required by the Director.
  • Report any security breaches or dishonest acts by staff, visitors, or the public to senior personnel.

• Supplier Relations:

  • Negotiate ongoing optimal terms with new and existing suppliers.
  • Manage the purchase of products, capital, and non-capital lines based on store replenishment needs or sales forecasts.
  • Expedite orders and ensure timely delivery.
  • Optimize stock turnover by ensuring frequent and adequate ordering, and by liaising with suppliers to provide product sales forecasts.
  • Monitor product failure rates and negotiate resolutions with suppliers.
  • Collaborate with suppliers to secure contributions to marketing efforts as needed.

• Travel and Housekeeping:

  • Occasional travel and overnight stays will be required.
  • Maintain good housekeeping practices in all areas of responsibility.

BBBH31088