HR Administrator Hybrid

REED HR is delighted to support our client in the North Down area who wishes to recruit a permanent HR Officer to join their busy well- established team

The ideal candidate will have a strong generalist background & provide HR support to staff & line managers. This will include supporting the delivery of key HR processes such as absence management, investigations, disciplinaries, grievances, recruitment, onboarding & ensuring that all HR activities are carried out in line with Organisation policies and procedures, relevant legislation & best practice   

Key Duties & Responsibilities 

Employee Relations  

• End to end absence management support including leading welfare meetings & advising on capability cases & ill health dismissals

• Manage probation & performance management processes with line managers 

• Provide advice, guidance & administrative support in employment investigations, disciplinaries & grievances

• Provision of management information reports for service managers 

Recruitment and Selection 

• Assist with recruitment & onboarding of new employees ensuring that Equal Opportunities & Recruitment & Selection policies are observed as per Article 55 of the Fair Employment & Treatment (NI) Order 1998 

• Provide advice & guidance to applicants & panel members  

• Deliver HR induction training to new employees 

Payroll 

• Support with the delivery of payroll services  

• Provide end to end support to staff & managers in relation to payroll queries, overpayments, underpayments & other remuneration matters

HR Administration Support 

• General administrative duties 

• Assist with maintaining & updating all employee data  

• Assist with the digitalisation of the department, moving relevant data online 

• Support with HR correspondence including dealing with staff queries  

• General filing, typing duties & minute taking 
• Data analysis & collection to support management decision making  
• Contributing to the development of policies & procedures 
• Completion of Statutory Reports  

Other Duties 

• Administrative support tasks as required by the HR Manager 

• Conduct exit interviews 

• Contribute to the development, implementation & review of HR processes & policies

• Assist with HR projects as required

• Contribute to the delivery of all HR related KPI’s.  

Qualities & Disposition 

• Undertake work in a careful, efficient & organised way & in compliance with current standards, regulatory requirements & organisational procedure. 

• Ability to communicate in a friendly, helpful, professional manner when dealing with external applicants, staff, residents, pupils & visitors 

• Work with discretion & observing strict confidentiality around all sensitive information 

Essential Criteria

Degree Educated in HR or Hold a CIPD level 5 

Minimum of 3 years generalist HR experience 

Employee relations case management experience 

Experience in working with trade unions

Excellent working knowledge of MS Office package including Word, Excel & Outlook 

Skills & Knowledge

Excellent & effective communication skills 

Strong understanding of the need for confidentiality 

Ability to prioritise workload  

Demonstrable ability to work under pressure & meet deadlines  

Ability to work as part of a team 

Willingness to undertake mandatory training & to partake in personal development 

Strong organisational & administrative skills  

 Flexible approach to meeting the objectives of the job