HR Assistant

Our client, a charity that has been established for over 30 years is recruiting a new People Assistant.

They are seeking someone who enjoys working in a team who are focussed on delivering a first class HR offering for its dedicated workforce. The role will work alongside another HR Assistant and support two People Partners and a Head of People.

This is a superb opportunity to join an organisation that prides itself by uncompromisingly putting those they work with first. This role would suit someone who has great IT, customer service and organizational skills who is now seeking a role in which they can develop their HR skills and knowledge.

The organisation works flexibly with a hybrid approach - there are locations across south Wales and this role can be based out of the Gwent or Swansea office.

The job

• Ensuring HR Systems are maintained and updated effectively and efficiently and assist in the processing and filing of electronic documents relating to all employees
• Develop and prepare meaningful analytical reports as required
• Assisting the People Partners with administration of the full employee engagement cycle from recruitment and onboarding through to leaver documentation and exit interview data
• Assisting with the organising of interview dates, selection panels, venues etc as well as the preparation and distribution of interview information for interview panel and attending interviews as a panel member. Ensuring recruitment documentation is filed and stored appropriately. Also support on all other area of recruitment.
• Assist with general administration including notetaking in relevant meetings such as disciplinary and grievance meetings, letters, mail merges, etc
• Supporting the administration of the online Learning Management System.
• Support the People Partners in absence management processes, including tracking employee absences, identifying patterns, conducting absence review meetings, and maintaining accurate absence records.
• Provide guidance and support to managers and employees on absence-related issues, including sick leave entitlements, company policies, and return-to-work arrangements.
• Act as a point of contact for low-level employee relations issues, such as minor conflicts or performance concerns, and escalate more complex cases to People Partners as appropriate in accordance with organisational policies and procedures.
• Assist in the preparation of disciplinary and grievance meetings, including scheduling, coordinating attendees, and preparing documentation as required.
• Assist in managing requests for flexible working arrangements.
• Keep abreast of changes in employment law and regulations related to absence management and employee relations and assist in updating policies and procedures accordingly.
• Full JD available

The person specification

• Our client is looking for someone who is well organised, has excellent attention to detail and great initiative. You should be pragmatic and have a solution focussed approach to working. Having sound judgement is also key to the success of this role.
• Ideally, you will have worked as an HR Assistant or similar, in a busy team before, with demonstrable experience of dealing with lower-level HR casework including absence management, recruitment & selection and minor concerns.
• You will have a general understanding of how disciplinary & grievance, absence management and TUPE processes work with knowledge and understanding of employment legislation, data protection and GDPR.
• You will have effective written and oral communication skills with previous experience of delivering high standards of service to internal and external customers.
• You can demonstrate proficiency at working to a high degree of accuracy and show attention to detail with effective keyboard inputting skills enabling effective inputting and retrieval of data.
• You are highly proficient in the use of Microsoft 365 to communicate effectively using Word, Excel, Outlook, SharePoint & Teams.
• You will have achieved a Certificate in People Practice (CIPD level 3) or equivalent, orhave demonstratable experience in a similar role and be willing to work towards.
• Ideally, you have the ability to drive and access to your own transport.

Salary & Benefits

• Salary on offer is £25,000 pa depending on experience
• Annual leave is 26 days rising to 30 after 4 years, plus bank holidays
• Hybrid and flexible working
• Pension scheme - 6.5% employer contribution
• Health & wellbeing support
• Enhanced family leave
• Ongoing training and development

The next step

To apply please submit your CV, salary details and a brief statement outlining the reasons why you would like to be considered for the post .