HR Assistant

An International IT/technology related company is currently recruiting an HR Assistant to assist the existing HR team in all areas of HR and reception cover. This is a busy and varied role with the main emphasis on recruitment administration, reception cover, payroll checking and supporting HR colleagues.

Job descriptions:

• Registering of incoming CVs onto Excel, forwarding to recruiting division by email, liaison with managers/directors and agencies.
• Arranging interviews, booking rooms, sending invitations, emailing building security to arrange building passes for interviewees.
• Attend first part of the second interviews (and second part if needed) to cover HR paperwork (benefits, PPA, right to work checks etc).
• Preparing offer and contract documentation.
• Making up new employee folders, printing docs for welcome packs & assembling packs, arranging & sending invitations for induction.
• Conduct Health and Safety induction sessions.
• Liaison point for European recruitment including but not limited to; collating paperwork, checking detail, submission to Japan.
• Contractors: Invoice checking; arranging contracts & monitoring return; scheduling for renewal reminders; assisting managers to produce accurate and detailed IAs.
• Assist with requesting agreement for us to perform Cr and DBS checks; checks when submitted & Process invoices.
• Updating of various spreadsheets such as Org Chart, Layout, Staff Details.
• Quarterly (+ ad hoc) orders of business cards; Staff requests, Liaison with printers, orders, pricing, invoices etc.
• Help with checking JDs, for accuracy and typos and follow-up of missing/outstanding JDs.
• Help checking appraisals have been completed correctly and follow-up of outstanding appraisals.
• Reception work to cover annual leave, sick absences etc.
• GDPR compliance (new suppliers, employees and data deletion). Assisting with payroll verification. Arrange letters to staff/candidates requesting agreement for us to perform Cr and DBS checks; Oversee checks when submitted; Process invoices.
• Attend grievance and disciplinary meetings as note-taker; Promotion of best practice. Issue of eye check vouchers.
• Assign payroll number (alpha/numerical update); Add to relevant months payroll notes for: >start > pension AE > rise after trial > end of FTC > pension re-enrol if opts out; add to starters list & leavers list if on FTC;
• Update recruitment starters checklist; Add to Staff Details spreadlist; Add to pension schedule; Add to bulk upload HR support for colleagues, covering absences etc.
• Ad hoc tasks as detailed by line manager

Requirements:

• Some understanding of HR Policies and previous HR experience is essential.
• Good computer skills & knowledge of Office software
• Reliable, flexible and co-operative
• Trustworthy High understanding of the need for confidentiality
• Polite, friendly and helpful, with a 'can-do' attitude Quick learner / able to work at fast pace
• Attentive to detail and Multi-tasker
• A good and polite communicator at all levels Professional and commercially aware
• High standard of English

Conditions:

• Salary - up to £30,000 per annum, depending on experience
• Location - London
• Benefits - competitive benefits (including travel expense)

For more details, please contact us immediately!

*** Access Appointments Consultancy Ltd is a recruitment agency based in London. Please note that we’re

individual CVs. We can only consider candidates who are eligible to work in Europe and are able to provide relevant supporting documentation such as passport/visas when required. Thank you for your time and cooperation***