HR Assistant

Ref: 22621

The Skills You'll Need: HR, Payroll

Your New Salary: Up to £30,000 per annum + travel card

Location: The City, Tower Hill

Who You'll Be Working for: International IT/Telecom company

HR Assistant - Job Purpose

To assist the existing HR team in all areas of HR and reception cover. This is a busy and varied role with the main emphasis on recruitment administration, reception cover, payroll checking and supporting HR colleagues.

• Registering of incoming CVs onto Excel, forwarding to recruiting division by email, liaison with managers/directors and agencies.
• Arranging interviews, booking rooms, sending invitations, emailing building security to arrange building passes for interviewees.
• Attend first part of the second interviews (and second part if needed) to cover HR paperwork (benefits, PPA, right to work checks etc).
• Preparing offer and contract documentation.
• Making up new employee folders, printing docs for welcome packs & assembling packs, arranging & sending invitations for induction.
• Conduct H&S induction sessions. Liaison point for European recruitment IBNLT; collating paperwork, checking detail, submission to Japan.
• Contractors: Invoice checking; arranging contracts & monitoring return; scheduling for renewal reminders; assisting managers to produce accurate and detailed IAs.
• Assist with requesting agreement for us to perform Cr and DBS checks; checks when submitted & Process invoices. Updating of various spreadsheets such as Org Chart, Layout, Staff Details.
• Quarterly (+ ad hoc) orders of business cards; Staff requests, Liaison with printers, orders, pricing, invoices etc.
• Help with checking JDs, for accuracy and typos and follow-up of missing/outstanding JDs.
• Help checking appraisals have been completed correctly and follow-up of outstanding appraisals.
• Reception work to cover annual leave, sick absences etc.
• GDPR compliance (new suppliers, employees and data deletion).
• Assisting with payroll verification. Arrange letters to staff/candidates requesting agreement for us to perform Cr and DBS checks; Oversee checks when submitted; Process invoices. Attend grievance and disciplinary meetings as note-taker; Promotion of best practice. Issue of Spec Savers vouchers.
• Assign payroll number (alpha/numerical update); Add to relevant months payroll notes for: >start > pension AE > rise after trial > end of FTC > pension re-enrol if opts out; add to starters list & leavers list if on FTC; Update recruitment starters checklist; Add to Staff Details spread list; Add to pension schedule; Add to bulk upload HR support for colleagues, covering absences etc. Ad hoc tasks as detailed by line manager

HR Assistant - Knowledge, Skills, Experience and Key Competencies

• SOME UNDERSTANDING OF HR POLICIES AND PREVIOUS HR EXPEREINCE IS ESSENTIAL
• Good computer skills & knowledge of Office software Reliable, flexible and co-operative
• Trustworthy High understanding of the need for confidentiality
• Polite, friendly and helpful, with a 'can-do' attitude Quick learner / able to work at fast pace
• Attentive to detail Multi-tasker
• A good and polite communicator at all levels Professional and commercially aware
• High standard of English

Job status: Permanent

Start date: ASAP

Working hours: 09:00 - 17:00

Please follow us on Linkedin: people-first-team-japan

We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.

People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability.

People First (Recruitment) Limited acts as an employment agency for permanent and fixed term contract recruitment and as an employment business for the supply of temporary workers. Please note that by applying for this job you accept our Terms of Use and Privacy Policy which can be found on our website.