HR Assistant

HR Assistant

A Japanese IT company based in central London is currently looking for a HR Assistant to join their small team. This role would ideally suit a candidate with some knowledge and experience of HR, looking to gain more exposure in a fast-paced work environment.

Type: Full time, permanent

Salary: up to £30k depending on experience
LOCATION: Central London

Hours: 9am-5pm, 35 hours per week
WL:45798

HR Assistant Main Responsibilities:

• Registering of incoming CVs onto Excel, forwarding to recruiting division by email, liaison with managers/directors and agencies
• Arranging interviews, booking rooms, sending invitations, emailing building security to arrange building passes for interviewees
• Attend first part of the second interviews (and second part if needed) to cover HR paperwork (benefits, PPA, right to work checks etc).
• Preparing offer and contract documentation
• Making up new employee folders, printing docs for welcome packs & assembling packs, arranging & sending invitations for induction
• Conduct H&S induction sessions
• Liaison point for European recruitment IBNLT; collating paperwork, checking detail, submissions to Japan
• Contractors: Invoice checking; arranging contracts & monitoring return; scheduling for renewal reminders; assisting managers to produce accurate and detailed IAs
• Assist with requesting agreement for us to perform Cr and DBS checks; checks when submitted & Process invoices
• Updating of various spreadsheets such as Org Chart, Layout, Staff Details
• Quarterly (+ ad hoc) orders of business cards; Staff requests, Liaison with printers, orders, pricing, invoices etc.
• Help with checking JDs, for accuracy and typos and follow-up of missing/outstanding JDs.
• Help checking appraisals have been completed correctly and follow-up of outstanding appraisals
• Reception work to cover annual leave, sick absences etc. GDPR compliance (new suppliers, employees and data deletion).
• Assisting with payroll verification
• Arrange letters to staff/candidates requesting agreement for us to perform Cr and DBS checks; Oversee checks when submitted; Process invoices
• Attend grievance and disciplinary meetings as note-taker; Promotion of best practice
• Issue of SpecSavers vouchers
• Assign payroll number (alpha/numerical update); Add to relevant months payroll notes
• Add to Staff Details spread list; Add to pension schedule; Add to bulk upload
• HR support for colleagues, covering absences etc. Ad hoc tasks as detailed by line manager

HR Assistant Ideal Candidate:

• Good computer skills & knowledge of Office software
• Reliable, flexible and co-operative
• Highly Trustworthy, understanding of the need for confidentiality
• Polite, friendly and helpful, with a 'can-do' attitude
• Quick learner / able to work at fast pace
• Attentive to detail
• A good and polite communicator at all levels professional and commercially aware
• High standard of English

** All applicants for the HR Assistant must have the right to work in the UK as the Company is not able to offer visa support.

If your application is successful, you will be contacted within two business days.
We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.