HR Systems Coordinator

• Location: Essex
• Job Type: Full-time 9-5:30 1 hour for lunch – Hybrid working after training is complete
• Salary: £35,000 per annum

We are on the lookout for a proactive HR Systems Coordinator to join my client’s team. This systems-based role is pivotal in ensuring operational efficiency within the HR department. The ideal candidate will be a super user for our HR systems, maintain up-to-date trackers, conduct data audits, and assist in implementing a new performance management system. 

Day to Day of the Role:

• Act as a super user for HR systems, ensuring optimal use and functionality.
• Keep all HR trackers and databases up to date with accurate information.
• Conduct regular data audits to ensure compliance and accuracy of records.
• Manage the onboarding cycle, including drafting employment documents and conducting Right to Work checks.
• Coordinate with candidates to ensure a positive recruitment experience.
• Assist in the implementation of a new performance management system.
• Provide recruitment administration support, including advertising and liaising with partners and agencies.
• Oversee probation review tasks and ensure an excellent candidate experience.
• Prepare and administer paperwork for employees, including contractual changes and leaver documents.
• Manage the off-boarding cycle and maintain accurate employee records.
• Review and organise training for First Aiders and Fire Marshals.
• Assist with audits and provide an additional point of contact for general HR issues.
• Provide references for ex-employees and support the HR team with minute-taking and other ad hoc duties.

Required Skills & Qualifications:

• Previous experience in an HR-related role, with a focus on systems and operations.
• Proficiency in HR systems and databases, with the ability to conduct data audits and maintain trackers.
• Excellent organisational skills and the ability to prioritise effectively.
• High attention to detail and computer literacy, especially with Word and Excel.
• Ability to handle sensitive and confidential information appropriately.
• Strong interpersonal and communication skills, capable of engaging with stakeholders at all levels.
• Ability to work independently and as part of the HR team.