Interim Procurement & Contracts Officer

To work as part of the Procurement and Contracting team, supporting the wider organisation in meeting their procurement requirements, and to support the Head of Procurement with complex procurement's. Also ensuring all procurement processes are delivered in compliance with the Contract Procedure Rules, of the organisation wider legislation & transparency requirements.

Client Details

A Public Sector organisation in the East of England.

Description

• To provide effective procurement and contracting advice and provide support throughout whole life of the contracting process, individually, and with the supervision of the Head of Procurement for complex procurements.
• To provide and advise on the use of procurement templates, appointment and evaluation criteria, procurement timetables, and the provision of procurement documentation, with the support of legal advisors in relation to contract documentation etc.
• To provide practical support in identifying available and suitable routes to market, including framework agreements, and supporting officers in the completion of appropriate documentation, including specification, and managing the procurement process, including mini competitions in the context of framework agreements.
• To support officers with completing all procurement-related reports, including (but not limited to); exemptions, contract variations or extensions and award reports and manage the process of ensuring they are reviewed and agreed by all necessary internal officers or external parties, or supporting on any other process of authorisation.
• To manage and be accountable for the e-tendering portal for all procurements including setting up the project, posting adverts, uploading tender documents, managing the Q&A process, co-ordinating the responses, the issue of notifications, award notices, processing and attaching signed copies of reports and contracts.
• To carry out credit checks and due diligence on all tender process participants or potential direct award companies and liaise with finance and legal on any identified risks before either shortlisting or awarding a contract.
• To oversee an appropriate evaluation process and carry out or arrange for (and support) the carrying out of the moderation exercise of procurement processes under your management, and (as required) supporting the Head of Procurement. Arrange for the collation of scoring, as moderated, and for feedback, an award report, notification/standstill letter letters and feedback.
• To ensure the publication of award notices as required (for example Contracts Finder and TED) once internal approvals are agreed and signed off and suppliers have been notified and standstill completed.
• Manage the organisation's Contract Register to ensure that it is properly complete and accurate, and that other related updates (including waivers, extensions are added), in accordance with transparency requirements.
• Organise and publish details or supplier or market engagement events, collate details of attendees and ensure all communications are collated to ensure related procurements comply with the Public Contract legislation.

Profile

• Experience of procuring contracts under EU and UK Public Contracts legislation
• Knowledge of current best practice procurement as it relates to the public sector
• Experience managing tenders electronically
• Ability to manage numerous procurements whilst ensuring deadlines are met and attention to detail

Job Offer

• Remote role
• 3 - 6 months contract
• £350 - £400 (umbrella)