Legal Secretary - Private Client

AJ Chambers are proud to be partnered with a Top 150 UK regional firm as they look to expand their Private Client team by hiring a Legal Secretary in Spalding.

Responsibilites:

• Provide the team with typing, secretarial, and administrative support.
• Responsibly support the needs of fee earners and prioritize delivering a quality service.
• Assist with digital dictation and administrative tasks in line with the Company’s workflow ethic.
• Transcribe and prepare correspondence and documents using audiotyping and word processing, utilizing Company precedents when appropriate.
• Operate the case management system, including electronically storing and organizing documents.
• Be familiar with relevant computer packages such as PDF Docs, document conversion, and tracked changes.
• Handle administrative routines like scanning, faxing, printing, and photocopying.
• Efficiently manage client/matter files, including general filing, file opening, preparation of client care letters and terms and conditions, file closure, and archiving.
• Understand how to use the strong room for searching, retrieving, and sending original documents.
• Meet clients' needs and keep them informed as necessary.
• Manage incoming and outgoing mail via post, DX, emails, and fax transmissions.
• Schedule appointments, arrange meetings, and maintain manager/fee earners' diaries, including providing refreshments if needed.
• Monitor compliance and Lexcel requirements.
• Attend to clients in person and on the phone, providing support in a professional and friendly manner consistent with the Company’s client care standards.
• Be flexible within the wider support team and assist as needed, ensuring a cooperative team environment.
• Work within relevant administrative systems and procedures, especially in financial management, recording time, and preparing bills and correspondence.
• Ensure the confidentiality of all Company and client information.
• Have an appreciation of legal procedures and Company protocols.
• Fulfill any other reasonable requests from fee earners and/or the manager.

Skills & Experience needed:

• Experience as a legal secretary/secretary, including proficiency with digital dictation tools.
• Strong computer literacy with extensive knowledge of Microsoft Office.
• A typing speed of at least 65 words per minute with 90% accuracy.
• Excellent attention to detail, especially in spelling and punctuation.
• Effective communication skills at all levels, with the ability to remain calm and respond well under pressure.
• Ability to organize work efficiently and plan to meet deadlines.
• Demonstrated problem-solving "can-do" attitude and effective teamwork skills.
• Experience working in a professional organization with a basic understanding of fee earners' work.

For any further details on this role, please reach out directly to Dexter Brunt at AJ Chambers.