About the Role:

We are seeking a skilled and motivated Commercial Property Legal Secretary/Assistant to join our client based in North Bristol.  This role offers an excellent opportunity to work within a team, supporting their  commercial property solicitor with a variety of administrative and legal tasks.

Key Responsibilities will include:

• Administrative Support: Provide comprehensive secretarial and administrative assistance to the commercial property solicitor.
• Document Management: Prepare and format legal documents, including leases, contracts, agreements and enquiries, ensuring accuracy and compliance with firm standards.
• Client Liaison: Handling enquiries professionally and maintaining confidentiality.
• Diary Management: Manage appointments, meetings, and deadlines, ensuring the efficient organisation of schedules.
• Correspondence: Prepare and manage correspondence, including emails, letters, and telephone calls.
• File Management: Open, maintain, and archive client files in compliance with legal and regulatory requirements.
• Land Registry and Searches: Assist in conducting property searches, Land Registry applications, and liaising with relevant authorities.
• Billing and Invoicing: Prepare bills and liaise with the accounts team to ensure timely invoicing.

• Assist in Onboarding new matters

The Person:

For this role our client is seeking someone who has previous legal secretarial experience, ideally based in Commercial Property but not essential

• Previous experience as a legal secretary/assistant, preferably in a commercial property department but not essential
• Proficiency in Microsoft Office Suite, case management systems, and legal software.
• Strong typing skills with high accuracy and attention to detail.
• Excellent organisational skills, with the ability to prioritise tasks and manage deadlines effectively.
• Strong communication and interpersonal skills, with a professional and client-focused approach.
• Familiarity with HMRC and Land Registry processes and property transactions is advantageous.

• Experience of residential property/post completion work is advantageous

The Salary:

To be discussed

The Hours:

Monday – Friday 9am – 5pm (part time hours may also be considered)

The Location:

Patchway, Bristol – 100% office based

The Benefits:

23 days holiday pay (plus bank holidays)  + Christmas Close Down